Job title:
Accounting Assistant, Settlement Coordinator
Company
Job description
TO Live has an exciting full-time opportunity in its Finance Department in the role of Accounting Assistant – Settlement Coordinator.
Reporting into the Controller, the Accounting Assistant – Settlement Coordinator provides support by assisting the accounting department in various areas as needed, directed, and assigned with core responsibilities of assisting the Settlement Team.
ACTIVITIES AND RESPONSIBILITIES
Core Responsibilities:
Settlement Tasks
- Assist the Settlement Team in settling events and performances.
- Assist with merchandise settlements.
- Assist with updating CM reports.
- Assist the Settlement Team with deposit, contract and other tracking requirements.
- Summarize Settlement remittances (SOCAN, Resound, Withholding tax, etc).
- Summarize event insurance reporting.
Other Tasks:
Accounts Payable Tasks
- Review all invoices for appropriate documentation and approval prior to payment and set up/enter into the system for payment.
- Prepare and process electronic transfers, wire and cheque payments.
- Respond to all vendor inquiries.
- Maintain Accounts Payable database, files and vendor lists.
- Prepare monthly A/P accruals and reconcile supplier statements.
- Ensure adherence to all TO Live Finance Policies, especially: #301 Signing Authority and #303 Purchasing Policy Procedures.
Cash Management Tasks
- Verify and consolidate cash received against sales reports for all retail activities of TO Live, including food & beverage, merchandising and patron services. Inform management of significant variances on a timely basis.
- Prepare and deliver daily bank deposits to bank.
- Maintain an appropriate supply of cash floats for cash requirements at all TO Live locations.
- Ensure adherence to all TO Live cash management policies.
Accounting Tasks
- Record and post sales and related cash receipts for Food & Beverage, Merchandising and Patron Services sales.
- Record and post all other cash and bank transactions.
- Periodically as assigned, analyze and reconcile balance sheet accounts.
Payroll Tasks
- Assist the Payroll Managers when needed:
- Verify and compile hourly paid employee timecards.
- Prepare payroll journal entry.
- Assist with the maintenance of payroll database.
- Reconcile payroll accounts.
General Tasks
- Act as backup to the functions of: Accounts Payable, Cash Management and Office Services.
- Contribute to department and organization special projects as assigned.
- Perform other duties as assigned by the Controller, Director of Finance and/or VP of Finance & Administration.
WORKING CONDITIONS
- Flexibility in hours includes occasional work on evenings and weekends as required.
- Lack of natural light in workplace.
- Travel between TO Live venues as required.
Expected salary
Location
Toronto, ON
Job date
Sun, 25 Feb 2024 02:55:11 GMT
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