Accounts Administrator

Job title:

Accounts Administrator

Company

McGill University

Job description

Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).This is a one-year maternity leave replacement position.Position Summary:
Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.Major Duties and Responsibilities:Reporting to the Financial Administrator, the Accounts Administrator will perform the following duties for the Schulich School of Music.Primarily responsible for overseeing and performing all transactional procedures within the Schulich School of Music, including but not limited to, advances and expense reports, purchase orders, requisitions, receipt and invoice processing; revenue deposits; journal entries, stipends, fund opening, accounts receivable, and accounts payable.Receives and reviews all documentation for the above-mentioned processes and advises on corrections/additional documentation as needed.Acts as resource person for financial and transactional policies and procedures. Provides additional resources and guidance to faculty and staff to fulfill compliance with university, government and granting agency guidelines. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and external stakeholders.Monitors the shared finance email account.Provides detailed information on fund balances to faculty and staff and prepares statement of accounts.Maintains records as per the required compliance and document retention regulations.Updates and maintains the financial transactional dashboard, files, and related folders.Liaises with fund administrators and internal stakeholders in Financial Information Services, Procurement, IT Services to investigate discrepancies with accounts or funds.Performs any other related tasks as requested by the Finance Administrator or Finance Manager.The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.Other Qualifying Skills and/or Abilities:Excellent analytical and problem solving skills.Ability to administer funds and prepare detailed budgets.Demonstrated ability to effectively communicate and interact with various levels of staff and academics. Service-oriented with strong customer service skills.Ability to create comprehensive financial statements and work with complex formulas (Excel) as well as create detailed and professional reports.Proficiency in computerized applications such as; spreadsheets, databases, word-processing software, Banner FIS, Crystal reports, Workday, Minerva.Knowledge of McGill fund types an asset. Proven organizational skills, ability to multi task, prioritize and meet deadlines.Ability to work independently or as part of a team. Demonstrated spoken and written communication skills in both English and French.As one of Montreal’s Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) “Summer Fridays” – paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.For a definition of our language proficiency levels, please click .Minimum Education and Experience: DEP – Business Administration 3 Years Related Experience /Hourly Salary: (MUNACA Level E) $27.75 – $34.40Hours per Week: 33.75 (Full time)Supervisor: Financial AdministratorPosition End Date (If applicable): 2026-03-24Deadline to Apply: 2025-03-12McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Expected salary

Location

Canada

Job date

Sat, 01 Mar 2025 23:40:11 GMT

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