Aspen Custom Trailers
Job title:
Accounts Payable Clerk
Company
Aspen Custom Trailers
Job description
The Accounts Payable Clerk is responsible for the entire payables cycle from collection of the invoice to proposing the cheque runs, to filing the relevant documents.
Main ResponsibilitiesReceive AP invoices, both via mail and electronically.
Compare invoices to received purchase orders.
Forward any discrepancies to Purchasing to investigate.
Collect all non purchase order invoices and distribute to correct manager for approval.
Vouch properly matched or approved invoices into Visual.
Periodically review Unvoiced Receipts listing for received purchase orders that do not have a corresponding invoice from the vendor and follow up with the vendor.
Ensure that invoicing terms match vendor terms in Visual.
Periodically request and review vendor statement of accounts to ensure completeness of AP listing.
Prepare cash requirements list for cheque run.
Pull supporting invoices for cheque run.
File invoices with remittance stub once paid and mail cheques.
Coordinate update of vendor information by sending out the relevant form and forwarding to the Assistant Controller to update the Vendor Profile.Secondary ResponsibilitiesAssist in implementing automated AP system.
Provide back up coverage for the reception position for lunches, vacation, and other absences.
Coordinate the annual purge of obsolete accounting files from storage.
General office support.Attributes and SkillsDetail-oriented.
Pride in 100% accuracy.
Teamwork and Collaboration.
Strong analytical and problem-solving skills.
Excellent organizational skills.
Ability to meet tight deadlines.
Exceptional computer skills in Microsoft Office.
General learning ability to process financial records and business transactions such as accounts payable and receivable, purchase orders, cheques, invoices, cheque requisitions, and bank statements in a ledger or computer system.
Objective interest in operating computerized systems and office equipment to perform related clerical duties such as word processing, maintaining filing and record systems and photocopying.
Clerical perception to code, total, batch, enter and verify financial records and business transactions.
Finger dexterity to input data using computerized and manual systems.
Methodical interest in compiling information to issue documents related to accounts such as bills, invoices, account statements and other financial statements; in preparing period or cost statements or reports.
Innovative interest in balancing financial records and reconciling business transactions, and in solving problems.Experience and Education5 years of related AP work experience required.
Completion of college or other courses certified by the Certified General Accountants Association of Canada, Canadian Securities Institute or Canadian Bookkeepers Association may be required.Working ConditionsThe work performed is carried out indoors in a regulated environment.
Regular fast pace or work with tight deadlines.
A medium stress environment due to timelines.Shift AvailabilityMonday to Friday – 8:00 am – 4:30 pm
Overtime available, ability to work longer hours when needed.BenefitsCompetitive Wages
Extended Health Care & Dental Benefits
AD&D, Life and STD Disability Benefits
Employee and Family Assistance Program (EFAP)
Company supplied PPE equipment
Great work life balance
Year-round work
Weekend and Overtime work available
Stable career
Family environment and company culture
Expected salary
Location
Leduc, AB
Job date
Sat, 27 Jul 2024 22:47:17 GMT
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