Accounts Payable Coordinator

Job title:

Accounts Payable Coordinator

Company

Recruiting in Motion

Job description

Role Overview:Our client, a prominent Ontario land developer and home builder, is in search of a skilled Accounts Payable Coordinator to join their team. In this role, you’ll play a vital part in supporting both the Finance/Accounting team and our Construction and Development division within a dynamic, multi-company setting. Reporting directly to the Project Accounting Manager, you’ll collaborate closely with Project Accountants to ensure smooth operations.Responsibilities:

• Receive, scrutinize, validate, categorize, and input invoices into the Newstar accounts payable system.
• Ensure alignment of invoices with purchase orders or allocation to sub-contracts, as applicable.
• Validate completion certificates, approvals, and other requisite documents before authorizing payments.
• Verify invoice accuracy and calculations by cross-referencing with vendor contracts.
• Collaborate closely with construction and development divisions (Project Manager and Project Coordinator) to resolve invoice discrepancies, expediting processing and payment.
• Execute weekly and monthly cheque runs.
• Address vendor and internal inquiries regarding payment statuses and invoice issues.
• Reconcile vendor statements monthly, reviewing them with Project Accountants.
• Aid Project Accountants in quarter-end and year-end closings, including booking accruals when necessary.
• Maintain an updated list of outstanding invoices awaiting approval/coding, reviewing it monthly with Project Accountants.
• Input new vendors into Newstar based on the provided information.
• Prepare monthly, quarterly, or annual HST filings, reviewing them with Project Accountants.
• Compile T5018 reports, review them with Project Accountants, and ensure annual filing to CRA
• Generate various ad hoc reports as requested by management.
• Undertake other related duties as assigned.

Qualifications:

• Post-secondary education (Accounting Diploma or Degree) or equivalent training.
• 3-5 years of accounting experience in a residential home-building environment is preferred.
• Proficiency in Excel and Word; experience with NewStar Enterprise is advantageous.
• Strong organizational skills with the ability to prioritize tasks to meet deadlines.
• Detail-oriented with excellent analytical and communication abilities.
• Capable of collaborating effectively with individuals at all organizational levels.

Expected salary

Location

Markham, ON

Job date

Wed, 12 Jun 2024 05:03:36 GMT

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