Accounts Receivable Coordinator – Limited Term

Job title:

Accounts Receivable Coordinator – Limited Term

Company

Ontario Tech University

Job description

Accounts Receivable Coordinator – Limited TermTracking Code: req1059Faculty/Department: Finance DepartmentNumber of Positions: 1Appointment Type: Limited Term 19 monthsHours of Work: 35 hours per weekSalary Range: Level 6 – Starting Salary, Step 1 $50,054Posting Date: March 25, 2024Closing Date: April 5, 2024Job Summary: The incumbent is expected to have considerable contact with the University’s students and administrative staff, both verbally and in writing; the processing of data to student accounts, including some cashiering functions; to identify opportunities for enhancements to procedures or policies for accounts receivables. The incumbent will also be required to provide accounts receivable support for non-student accounts and system support.Nature of work:
Reporting to the Manager of AP / AR, the incumbent is responsible for the front line public contact for the purpose of the collection of student accounts receivable and Trade receivables.Responsibilities/accountabilities:Under the direction of the Manager of AP / AR, the Accounts Receivable specialist’s responsibilities include:

• Provide information to students regarding the status of their accounts, University policies and procedures, and other general information as may be
• Calculate and authorize tuition deferments in accordance with University policy, ensure all deferment payments are posted in a timely manner, and student files
• Negotiate payment arrangements of student accounts and exercising judgement to keep arrangements consistent and within the guidelines given. Escalates exceptional requests to the attention of management with recommendations for handling, and on approval carries through with the student to complete the necessary arrangements.
• Prepare and coordinate distribution of student account statements.
• Monitor comments on student accounts and adjusting as required, such as financial holds, special arrangements and account status.
• Prepares billing requisition for tuition fees billed to external agencies (sponsorship), maintains invoice files with appropriate correspondence, assists with collection of outstanding invoices, responds to inquiries from agencies, and clarifies student account inquiries concerning billings. Coordinates refunds for sponsored students with accounts receivable non-student specialist.
• Identifies opportunities for enhancements to policies and procedures in response to changes in business or academic conditions at the University or to increase the efficiency and effectiveness of the accounts receivable
• Review Trade billing request documentation for completeness, accuracy, back-up and approvals in accordance with University policies and procedures. Communicate errors and omissions to originating department for
• Prepare invoices through the billing module in Banner in a timely and accurate
• Post payments received to customer accounts in a timely manner with correct detail This will include opening and closing a cashiering session in a timely fashion for review and finalization.
• Identifies opportunities for enhancements to policies and procedures in response to changes in business or academic conditions at the University or to increase the efficiency and effectiveness of the Accounts Receivable
• Set up of detail codes, bank code, rule class maintenance and Accounts Receivable as Banner set up and maintenance for accounts receivable.
• Any other duties or special projects as assigned by management
• Act as first tier for answering [email protected] and [email protected] email accounts
• Coordinate student refunds including weekly refund processing, GRA refund reviewing, state-dated refund cheque processing, and refund clearance account reviewing
• Massive charge/payment loading to student accounts
• BSDW processing
• Web event transaction posting and refund issuing
• Assist with student and trade accounts collection
• Assist with customer Electronic Funds Transfer setup
• Backup for AR officer

Required Skills:

• Candidate must possess a good knowledge of accounts receivable processes, excellent problem solving and communication skills.
• Successful incumbent’s expertise includes excellent interpersonal, analytical, organizational and planning skills, the ability to multi-task, to evaluate issues and provide alternative solutions.
• Candidate will be a team player and be able to work well under pressure of strict deadlines.
• Candidate will be a self-starter, proactive and service oriented
• A good working knowledge of Excel is required and knowledge of Banner Finance would be an asset.

Required Education:

• Candidate must have a post-secondary degree or diploma of three academic years in business administration with a major in accounting.

• Verification of Academic credentials may be required

Required Experience:

• Candidates will have a minimum of one year and including three years’ work experience in an accounts receivable position including general ledger reconciliation, preferably with student accounts for tuition and within a university environment.

How to Apply:Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until April 5, 2024 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website and which may be amended from time-to-time.Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.If you require accommodation, please contact , Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’sThe university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.Job Location: Oshawa, Ontario, CanadaExpected Start Date: 5/1/2024Expected End Date: 12/31/2025

Expected salary

$50054 per year

Location

Oshawa, ON

Job date

Mon, 25 Mar 2024 23:31:26 GMT

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