Job title:
Administration Assistant
Company
Job description
Yourconstruction are delighted to be recruiting for an experienced Office Administrator to sit in the HR Department of the business.
My client are a Construction business with 10 branches and this is the Head Office. All Administration functions come through this head office so its vital this person can support the Admin functions in many ways.
Some Admin support will be to these departments:
- HR
- Recruitment
- Transport
- Distribution
Key Responsibilities:
·Liaise with Senior Management and Directors in their recruitment campaigns, to include posting adverts and sourcing candidates via recruitment agencies (in line with agreed T&C’s)
·Support the hiring manager in the interview process, to include face to face meetings and telephone conversations
·Prepare and send contracts of employment and recruitment packs to new employees
·Processing starters and leavers, ensuring all documents are received
·Hold exit interviews prior to employees leaving the business, and feedback to the HR Advisor
·Transport Admin, ie ( Health and Safety, Licenses, documentation)
·Prepare and send contract amendments as and when required
·Keep job descriptions and the Company’s organisational structure up to date
·Monitoring and inputting of employee absence including sickness and holidays
·Updating HR records including recruitment log, probation, and benefit enrolment
·Absence Management of all short- and long-term cases within the Group of Companies
·Note taking in HR/ER meetings
·Scanning and filing of HR documentation, ensuring compliance with data management
·Prepare and respond to incoming and outgoing reference requests
·Any other duties as required by management
Please note that this will change as the role and function to the business develops
Person Specification:
- Minimum two years’ experience in a similar role
- Team player and flexible in their approach to work and attendance times
- Ability to be proactive and to use initiative is essential
- High quality verbal and written communication skills
- Excellent organisational skills and a strong ability to prioritise
- Excellent attention to detail and accuracy
- Helpful and approachable but sensitive to confidential issues
- Ability to work under pressure and to tight deadlines
- IT Skills, MS Office and good working knowledge of Excel
Expected salary
Location
Birmingham
Job date
Wed, 24 Jan 2024 08:26:35 GMT
To help us track our recruitment effort, please indicate in your email/cover letter where (un-jobs.net) you saw this job posting.
