Administrative and Operations Coordinator

Job title:

Administrative and Operations Coordinator

Company

About Staffing

Job description

About Staffing® is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.We have partnered with our amazing, non-profit client to support them in the recruitment process to find an Administrative and Operations Coordinator.Job ID: 42385Job Type: Direct HireCategory: AdministrationLocation: Calgary, AlbertaOur client, an exceptional, not-for-profit organization, is seeking an Administrative and Operations Coordinator to join their dynamic team. Reporting directly to the President and CEO, this pivotal role requires a blend of administrative expertise and operational oversight.This role offers the opportunity to make a significant impact within a mission-driven organization. You will work alongside passionate professionals in a supportive and collaborative environment where your contributions are valued and recognized.If you’re a strong administrator with a passion for people, we’d love for you to apply!Duties and Responsibilities:Property Management Duties:

• Execute and manage leases
• Oversee move-in and move-outs
• Monitor and maintain utility accounts
• Receiving rent and oversee suite inspections
• Coordinate unit and building repairs as needed
• Act as liaison between all parties (Propety Managers, Tenants, Landlords, etc.)

Executive Assistant Duties:

• Act as the primary point of contact for the CEO
• Manage and organize the CEO’s calendar
• Respond to emails on behalf of CEO
• Liaise with the Board of Directors
• Coordinate Board meetings, agendas, and take meeting minutes
• Keep records of corporate documents and reports

Operational and Administrative Duties:

• Develop and manage administrative and operational systems
• Support the development, documentation, and evolution of corporate wide policies and procedures
• Ensure administrative and operational tasks are me
• Tracking of documents and account renewals
• Maintain all files; hard copy and online

Donor Stewardship:

• Follow procedures for gifts and donations received
• Research for operation and programming grants
• Prepare ‘thank you’ letters and charitable receipts as applicable
• Assist Community Engagement Officer with event planning and execution
• Assist with Volunteer engagement and retention.

Accounting Duties:

• Bank deposits
• Processing charitable receipts
• Ensure accurate coding and approvals of payables
• Maintain all accounting files
• Monitor monthly rentals
• Distribute monthly financial report to Senior Leadership
• Assist in annual budgeting and quarterly reviews.

Experience:

• 5+ years experience in an administrative/operational position is required
• Previous experience in a non-profit organization is considered a strong asset

Skills:

• Excellent communication (both written and verbal)
• Strong organizational and time-management capabilities
• Ability to troubleshoot and streamline processes
• Impeccable administrative and operational knowledge
• Tech savvy
• Excellent prioritization and ability to pivot when needs change
• Passionate and people-driven
• Ability to multitask

Base Salary: $50,000 – 60,000 per year

• Salary is based on experience

Work Hours:

• 40 hours per week
• Monday to Friday

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion. At About Staffing EDI has always been a business priority and is continually upheld in our business practices. The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.About Staffing® recruiters are Alberta’s experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate, industrial, management and technical fields.About Staffing’s recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews and make our matches to administration jobs.Frequently Asked QuestionsWhat happens after I apply?Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administration jobs so check back with us regularly.For more FAQs, feel free to stop by our .Please reference Job ID: 42385 in your application.To apply for this job email your details to .About Staffing is an Alberta-based employment and recruitment agency that offers flexible staffing solutions for all businesses across any industry and position level.

Expected salary

$50000 – 60000 per year

Location

Calgary, AB

Job date

Sun, 07 Jul 2024 01:42:25 GMT

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