Administrative Assistant

Job title:

Administrative Assistant

Company

Canadian Nuclear Laboratories

Job description

Are you looking for a role that will challenge you?If you answered yes, our Whiteshell Laboratories (WL) site located near Pinawa, Manitoba is looking for an Administrative Assistant. The Administrative Assistant provides support to the Executive Administrative Assistant and the Whiteshell Laboratories Restoration Project (WLRP) General Manager (GM) Office. This position provides essential support to WL GM Office in the areas of office administration, site communications, meeting coordination and contractual tracking and reporting. Does this pique your interest? If you answered yes, then this may be the job for you!What will you be doing?Coordinating the workflow of department manager/line director:

• Managing scheduling of meetings and appointments.
• Coordinating meetings, such as booking rooms, sending invites, ordering catering.
• Preparing correspondence, minutes, action lists, and prioritizing commitments.
• Tracking and following-up on actions placed on GM Office and other division staff.
• Acting as liaison between GM Office Executives and Senior Leadership team and all other division staff.
• Organizing events such as division seminars, workshops and international conferences.
• Arranging/coordinating travel.
• Maintaining accurate office records and files/follow-up system for outstanding issue.

Ensuring reports meet CNL standards:

• Adhering to CNL’s corporate document standards and rules (formats, storage and numbering protocols).
• Working with various groups both within and outside of the departments to ensure reporting requirements are met.
• Reviewing and updating documents (formal documents, presentations, spreadsheets) to ensure format requirements are met.
• Communicating objectives, directives, policies/procedures, and general information to staff, and ensure quality of cross-functional administrative processes.
• Providing status updates and supporting documentation for various scorecard/project reporting.

Assisting management with protected sensitive Human Resource / Financial requirements:

• Handling sensitive and confidential information pertaining to all levels of Departmental and/or Divisional staff.
• Working with the GM Office to assist in preparation of promotion cases.
• Coordinating meetings and gathering data from managers for various HR processes, such as performance management cycle, and succession planning.
• Assisting in the budget process (reporting forecasts, submissions to Finance).
• Coordinating smaller scale business support projects or providing administrative support to larger projects.

Additional Functions:

• Tracking and ordering supplies.
• Photocopying/printing.
• Submitting maintenance/IT requests.
• Submitting expense reports.

What we are looking for:Someone who has the ability to:

• Work in a fast-paced office environment.
• Demonstrate excellent written communication skills.
• Multi-task and prioritize work.
• Demonstrate superior organizational skills and dedication to completing projects in a timely manner.
• Work independently without supervision.
• Work well with others and promote a positive work environment.
• Demonstrate leadership skills with ability to train and develop others.
• Use tact, diplomacy, trust, and discretion in handling of sensitive and confidential information.
• Interact with professionalism.
• Work and communicate effectively with all staff and levels of management.
• Maintain interpersonal relationships within the service areas as well as other stakeholders.
• Collaborate with other departments and other roles in the organization, as well as contractors.
• Maintain professionalism while having a questioning attitude.
• Make decisions with regard to the everyday administrative processes within the Division in accordance with all company-wide procedures.
• Make basic recommendations, such as ordering office supplies, reviewing travel request and expense claims for accuracy and adherence to company policies.
• Prioritize and exercise good judgement in situations where facing conflicting priorities.
• Respond to situations where risk to work/deadlines/etc. have immediate repercussions and able to escalate priorities accordingly.
• Work under pressure and adhere to strict deadlines and confidentiality.

Experience

• Minimum of 7 years’ experience in an administrative role, or the equivalent.
• Proficiency in MS Office with expertise in Microsoft Word, Excel, PowerPoint, Visio and Outlook.

Education

• Secondary School Graduation
• Post-secondary training in Office/ Business Administration or similar field.

Security Eligibility Requirement· Level 2 Secret which has a minimum requirement of 7 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat’s “Standard on Security Screening” and the “Policy on Government Security.”Working Conditions

• Majority of duties involve screen time, typing and sitting for extended periods of time.

Why CNL?Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We’re reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.· Compressed work week! You get to work hard and enjoy more time with your family and friends. Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.· We offer a complete total rewards package:o paid time off (vacation, sick, floater & personal days);o benefits effective day one, that’s right no waiting period;o tuition support;o and a pension!Do Our Priorities Resonate with You?· Clean energy for today and tomorrow.· Restore and protect the Environment.· Contribute to the health of Canadians.CNL’s Whiteshell is located in the beautiful and historic municipality of Pinawa, Manitoba, approximately one hour by vehicle from Winnipeg, MB. Pinawa is an excellent choice for people looking for peace and tranquility and those who love the outdoors.CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity and inclusion in achieving our mission.CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.CNL also supports a workplace environment and a corporate culture that is built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received in relation to accommodation requests will be kept confidential.CNL respectfully recognizes and acknowledges that the Whiteshell Site is located within the traditional territory of many Indigenous Nations, including those within Treaty 1, 3, and 5, and the homeland of the Red River Métis. CNL is thankful to have the opportunity to work on these traditionally and culturally significant lands and waterways.#LI-POST

Expected salary

Location

Whiteshell, MB

Job date

Thu, 09 May 2024 07:32:16 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (un-jobs.net) you saw this job posting.