Administrative Assistant for Tax

Job title:

Administrative Assistant for Tax

Company

Rural Municipalities of Alberta

Job description

Posted Date: Mar 28, 2024Administrative Assistant for TaxTown of Pincher Creek, Pincher Creek, ABCasual – position is temporary until the return of the incumbent employeeHours of Work: full-time (35-hour week)Reporting directly to the Administrative Manager, the Administrative Assistant for Tax will handle all assigned duties relating to property taxes. This person will provide backup reception for incoming telephone calls, counter service for citizens and respond to citizen concerns. As well as, assist with general office duties and provide clerical assistance where required.Apply with resume and cover letter to Brian Millis, Manager of Human Resources and Health & Safety at by April 10, 2024.View the full job description at:We thank all applicants in advance for their interest, however, only those selected for an interview will be contacted.Key Responsibilities Include:Provide excellent customer service

• Respond to citizen concerns in a courteous and friendly manner

• Answer incoming telephone calls promptly

Primarily responsible for Town Property Taxes

• Process annual assessment of property taxes

• Generate and send out tax notices

• Make changes/adjustments to tax notices as directed

• Prepare tax certificates

• Maintain proper filing system in accordance with the Town of Pincher Creek Retention and Disposal of Municipal Documents Bylaw #1569

• Process TIPP

• Process 305 changes as directed by Property Tax Assessor

• Update GIS system via ORRSC

• Review and record Land Title changes on the 1st and 16th of every month prior to filing

Organize events, meetings and special occasions as assigned

• Coordinate meetings for CAO and Supervisor as required

• Make reservations for hotels for conferences and conventions

• Register Council and staff for courses

• Arrange meals for meetings

• Ensure proper setup is completed for all Council and Special meetings

Provide clerical assistance as required

• Provide clerical assistance to supervisor as assigned

• Prepare documents, reports and promotional material as directed

• Create required documentation

• Develop and assign reports

• Brochures and pamphlets

• Newsletter

• Bylaws – post on the website and file in the binders

• Submit newspaper ads and review proofs

• Prepare Council package for distribution and maintain Council Distribution list

• Open mail and put in folder for CAO or designate to distribute as required

Provide backup as required

• Reception

• Provide backup in the reception area when Reception Administrative Assistant in on lunch, coffee, vacation, etc.

• Respond to incoming telephone calls

• Meet, greet and assist members of the public at the counter

• Provide administrative and clerical assistance as required

• Cross-train for other administrative functions with the Administration Department (including Community Services and Operations) when required

• Assume duties of any other administrative function within the Administration Department (including Community Services and Operations) as directed

• To prepare bank deposits

• Create required documentation

• Maintain deposit records

Attend meetings as required

• Ensure professional conduct of meetings

• Take notes as required

Responsible for working safely and following safety policies

• Provide safety orientation for new employees, visitors and contractors

• Participate in the Health and Safety program

Maintain work area in a clean and tidy manner

• Responsible for kitchen duties

• Maintain office equipment

• Sanitation such as disinfecting door knobs, etc.

Ensure professional dress and deportmentTake ownership and solve problems as requiredEnsure supervisor is fully apprised of all relevant and pertinent mattersAdopt and demonstrate professionalism and integrity in the workplaceAssist with emergent or unforeseen tasks as requiredAll other duties as assigned by either supervisor or the CAORequirements:QUALIFICATIONS

• High School Diploma

ASSETS

• Administrative Diploma

• Training/mentoring skills

• Communication skills

• Organizational skills

• Motivating others

• Knowledge of municipal tax

• Able to handle multiple issues/priorities at the same time

Employer Contact:Name: Brian Millis, Manager of Human Resources and Health & Safety Email:Additional Job Information:Posted Date: Mar 28, 2024
Closing Date: Apr 10, 2024

Expected salary

Location

Pincher Creek, AB

Job date

Fri, 29 Mar 2024 23:20:26 GMT

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