Administrative Assistant – Middle School

Job title:

Administrative Assistant – Middle School

Company

Kalispell Public Schools

Job description

FTE 1.0 or 40 hours per week.Salary: $15.48-$17.18 per hour, non-exempt, benefits eligible, 186 day work year calendar.Benefits include: a comprehensive benefit plan, Montana State retirement plan (PERS), overtime eligible, PLUS 8-days holiday pay, 15-days paid vacation, 12-days sick leave and 2 personal days to start. All benefits are prorated based on FTE. Eligible employees and their covered dependents can also take advantage of FREE healthcare at our CareHere Clinic!Internal Screening begins 5/27/2024Open Until FilledObjective:The Administrative Assistant provides a wide variety of complex and confidential administrative and secretarial support. They can work under a variety of conditions and with a diverse group of people. They are skilled at determining the best course of action swiftly and logically. This support staff member is flexible and excels at fine-tuning processes to best meet needs.Job Responsibilities:

• Manages day-to-day operations of office, including office triage.
• Receives and deliver personal/urgent messages/information.
• Acquires and maintain a knowledge base of information concerning the total school program.
• Coordinates daily staffing and substitute teacher positions.
• Ensures that teacher absences and comp time are documented.
• Ensures that appropriate substitute teachers are assigned to absent teacher positions and substitute teachers are notified.
• Communicates with the district Substitute Manager.
• Welcomes and orients substitute teachers to the building.
• Maintains and coordinates multiple staff and program calendars, schedules, and reports for administration.
• Provides information in response to inquiries in person or by telephone; refers inquiries to appropriate staff.
• Composes and compiles correspondence, information, statistical data, and reports for administration.
• Prepares and oversees communications with students, staff, public, Board of Trustees, businesses, and departments.
• Files and cross-indexes documents alphabetically, numerically, electronically or by another prescribed method.
• Handles sensitive and confidential information with confidentiality.
• Updates forms and schedules annually with administration.
• Receives, screens, prioritizes, and distributes mail.
• Coordinates meetings, orientations, and facilities arrangements.
• Operates office equipment such as copiers, calculators, word processors, personal computers, data terminals, or other equipment.
• Plans and prioritizes work-load to meet set deadlines.
• Administer basic first aid and medications to students.
• Assists staff with special projects as directed.
• Assists new parents/students with the registration process during the school year.
• Assists with scheduling new student registration appointments with the appropriate counselor when necessary.
• Provides well-organized and accurate work.
• Takes appropriate action in the event of an emergency.
• Performs other duties of a similar nature as assigned by supervisor.

Knowledge, Skills and Abilities:

• Knowledge of general office procedures and practices.
• Skill in arithmetic, grammar, spelling, record keeping and compiling materials for reports.
• Ability to become proficient and successfully operate personal computers and spreadsheets, database, word processing, or other software packages.
• Skill in the operation of a variety of office machines including personal computers, telephones and copiers.
• Skill in critical thinking, problem analysis, and resolution.
• Ability to obtain and maintain first aid certification upon employment.
• Ability to maintain effective professional relationships with staff, students, and parents.
• Ability to follow directions.
• Skill, dedication, and aptitude for working with students.
• Demonstrated communication and interpersonal skills.
• Ability to work effectively with people from a variety of culturally diverse backgrounds.
• Ability to maintain confidentiality.
• Ability to maintain regular and acceptable attendance levels.
• Ability to assess student needs as students come in and direct the student appropriately.
• Ability to be flexible.

Minimum Qualifications:

• High school diploma or equivalent and four years of increasingly responsible administrative support experience; OR,
• Associate degree in relevant field of study and two years of increasingly responsible administrative support experience.

Preferred Qualifications:

• None.

Physical Demands:

• Ability to stand on feet for extended periods of time, stoop, bend, lift and carry items up to 40 pounds.

Job Title : Administrative Assistant – Middle SchoolPrimary Location : KALISPELL MIDDLE SCHOOLSalary Range : $15.48 – $17.18 / Per HourShift Type : Full-Time

Expected salary

$15.48 – 17.18 per hour

Location

Montana

Job date

Wed, 29 May 2024 07:54:54 GMT

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