Administrative Coordinator

Job title:

Administrative Coordinator

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsThis site attempts to protect users against attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Administrative Coordinator – (997342.2)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> President’s OfficeLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date10 December 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$64,629.00 – $71,504.00Additional Posting InformationN/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSL3Employee Group:Exempt Support Staff – Continuing# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code*This position is eligible to work remotely one day per week.*The salary range for this position is:

• Recruitment range: $64,629 – $67,486 maximum starting salary is determined through knowledge, experience and internal equity.
• Performance range: starting salary to max of $71,504 is available through annual performance increases.

Job SummaryThis role provides comprehensive administrative and coordination support for the Office of the President. As an integral member of the team, this position is responsible for providing calendaring and administrative support for the Executive Director, drafting presidential correspondence, coordinating high-level committee meetings, supporting events, supporting financial accounting processes and ensuring efficient office administrative activities. This position also provides support to the President in the Executive Coordinator’s absence. The Administrative Coordinator is part of a team that centres equity, diversity, inclusion, Indigenous rights, an access-centered culture and the United Nations Sustainable Development Goals in their work.Job RequirementsSkills:

• Demonstrated commitment to valuing the principles of reconciliation and respect, equity and diversity, and contributing to an inclusive working and learning environment.
• Advanced organizational, administrative and office coordination skills, with significant attention to detail.
• Strong communication skills, including preparing memos, reviewing and editing reports, summarizing information and creating materials for wide-ranging audiences.
• High level of proficiency with Microsoft applications, with willingness to learn UVic online systems, including FMIS, Chrome River and FAST Finance.
• Excellent people skills, including the ability to work collaboratively, to contribute to good office morale and to show respect and sensitivity in all dealings.
• Ability to plan, prioritize and organize high volumes of accurate work with competing deadlines.
• Excellent writing skills to create materials for wide-ranging audiences.
• Takes a flexible, creative and collaborative approach and adapts quickly to changing circumstances.
• Takes initiative, makes informed decisions and can problem solve and be innovative in a team setting.
• Demonstrates a clear understanding of issues and policies related to confidentiality, security and privacy to deal successfully with a typical range of office issues.
• Demonstrates initiative and capability to manage projects through to completion with a high degree of independence.
• Ability to clearly interpret policy and procedure; explain reasons for decisions; inform and educate various constituencies; and liaise effectively with internal and external communities.
• Understanding of the role of the President and the office of the President within the university, is an asset.
• A good understanding of the goals, policies, procedures and practices of the university, is an asset.

Specialized Knowledge/ Education:
Secondary school graduation or equivalent and some related post-secondary course work.Experience:
3+ years’ experience working in a professional office environment, preferably within an executive office setting in a large, complex and busy environment. Experience handling enquiries, requests and complaints and working with highly confidential and sensitive materials.Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$64629 – 71504 per year

Location

Sedgewick, AB

Job date

Fri, 29 Nov 2024 07:53:10 GMT

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