Administrative Coordinator (Practice & Quality Support Services)

Job title:

Administrative Coordinator (Practice & Quality Support Services)

Company

WorkSafeBC

Job description

Overview

Are you a seasoned administrative professional looking for a rewarding career? We have an exciting permanent opportunity in our Claims and Rehabilitation Services (CRS) Division for an Administrative Coordinator to support our Director of Practice and Quality Support Services. In this role, you’ll partner with the Director to build a strong team and fulfill a common vision.

This position requires you to use a high level of discretion and tact in handling confidential and sensitive information. If you have administrative experience supporting Director level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this exciting opportunity.

We’ll be reviewing applications daily – don’t wait, apply today!

How you’ll make a difference: You’ll help ensure staff at WorkSafeBC have the guidance, tools, and support they need to make quality decisions about compensation.

Where you’ll work

At WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you’ll work primarily from your B.C. home and at a minimum of once per month in our Richmond office or based on operational needs.

What you’ll do

• Partner with the Director to manage programs, projects, initiatives and training activities within the department
• Support the Director by performing administrative responsibilities, including maintaining calendars; managing appointments, meetings, conferences and team events; and booking meeting rooms
• Provide administrative support to the Practice and Quality Support Services Management team by keeping track of deadlines and following-up on items
• Administer the department’s SharePoint, Project sites, and LAN structures
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
• Record, organize and prepare complex and confidential reports upon request
• Create presentations, speaking notes, agendas
• Order supplies and handle departmental budget summaries
• Receive, screen and refer incoming calls from internal and external sources
• Assists with the completion and implementation of special projects

Is this a good fit for you?

We’re looking for someone who can:

• Rotate through a variety of tasks and responsibilities
• Organize and prioritize with excellent time management skills
• Adapt, be flexible and learn quickly
• Synthesize information to summarize main points
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate
• Problem-solve proficiently, demonstrating initiative and resourcefulness

Your background and experience

• Completion of grade 12 and some post-secondary education is an asset
• A minimum of 3 years of administrative experience supporting senior management and/or Director level operations
• Proficiency with Microsoft Word, Excel, PowerPoint, and Sharepoint

We’ll consider an equivalent combination of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

• Confirm you’re legally entitled to work in Canada

WorkSafeBC’s COVID-19 Employee Mandatory Vaccine Policy (the “Policy”) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover .

Our benefits

As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes:

• Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
• 4 weeks of vacation in your first year, with regular increases based on years of service
• Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
• Optional leave arrangements
• Development opportunities (tuition reimbursement, leadership development, and more)

Learn more: Find out .

Salary: $62,019 – $75,353/annually

Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email when you submit your application.

Expected salary

$62019 – 75353 per year

Location

Richmond, BC

Job date

Tue, 23 Jan 2024 03:44:56 GMT

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