Administrative Manager, Facilities Services, Finance and Operations, Vancouver Campus

Available Title(s):

1205-NN_ADMINPRO – Administrative Manager

Business Title:

Administrative Manager, Facilities Services, Finance and Operations, Vancouver Campus

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

Administrative Manager, Facilities Services, Finance and Operations, Vancouver Campus

If you enjoy variety, keeping a critical department administratively organized, and working with financial and people processes, WSU Vancouver Facilities Services has an Administrative Manager position to consider!

Summary of Duties

This position is responsible for developing, planning, directing, coordinating, and evaluating the administrative, personnel, business, and fiscal functions for the Facilities Services department, with a budget exceeding $4 million.

The position has advisory, budgetary, managerial, and supervisory duties and responsibility for independent decision making regarding the daily administrative operations of the Department. Duties include: developing and implementing strategy to enhance business processes, receiving, dispatching, supervising and/or coordinating service requests, mail room operations, administration of campus building/room access; monitoring and maintain all budgets for units within the Department; overseeing and/or processing accounts payable invoicing and accounts receivable processing; preparing and processing personnel paperwork and appointments; coordinating day-to-day operations; serving as the Department liaison for administrative and operational matters.

The duties of this position include collaborating with the Campus Facilities Executive and the Director of Facilities Operations in formulating strategic planning and short-term/long-term goal setting for the department.

Required Qualifications

Positions require a bachelor’s degree in a related field and four (4) years of experience directly related to the duties and responsibilities specified which includes at least one (1) year of supervisory experience. A master’s degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year‐for‐year basis.

Demonstrated proficiency with spreadsheet, database, word-processing, email, and calendaring software.

Demonstrated fiscal management skills, including experience with developing and managing budgets.

Preferred Qualifications

• Experience using an enterprise management system, such as Workday.

• Experience with Facilities Services, dispatching of personnel to address customer service requests, creating and/or updating service requests in a work order system such as AiM.

• Experience with policies, procedures, and regulations.

• Experience working with contracts.

Essential Duties:

45% Administrative

25% Fiscal Management

15% Personnel

10% Supervision

5% Perform other duties as required/assigned.

Application instructions:

Applicants must attach a resume, cover letter and a contributions to equity statement at the time of application. Please read the entire posting description and follow the instructions below to apply.

Additional Information:

Area/College:

Washington State University Vancouver

Department Name:

Facilities, Finance and Operations, Vancouver Campus

City, State, Zip:

Vancouver, WA 98686

Department Link:

https://www.vancouver.wsu.edu/facilities-operations

Work Location and Schedule: 

This position is not eligible for remote/hybrid work assignments unless an exception is approved.

Monthly Salary:

Minimum: $4,869.00 ($58,428/year); Midpoint: $6,088.50 ($73,062/year); Maximum: $7,308,00 ($87,696/year), Grade 5 Zone 3. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to the mid-point of the salary range.

Benefits: 

WSU offers full-time employees a competitive benefits package including up to 49 days off per year through paid holidays/sick leave/annual leave, a choice of retirement plans, medical/dental/vision, basic life and long-term disability insurance, and an employee tuition waiver program. 

For a summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Faculty-and-AP.pdf .

Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/ .

FTE:

100%

Posting Close Date:

Applicants must submit their completed application by February 4 , 2024, at 11:59 pm.

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.   

External candidates, please upload all documents in the “Resume/CV” section of your application. 

Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Applicants must attach the following documents to their online application:

• Resume

• A cover letter

• A contributions to equity statement (see information and link below)

  

Please include a statement on contributions to equity. Provide examples from your past activities and experience as well as your future plans to advance equity, diversity, inclusion and belonging at WSU Vancouver. Include examples such as any of the following: Programming, events, and initiatives; Committee, council, or board service; Student and/or staff outreach, recruitment, and retention; Community engagement and volunteerism. WSU Vancouver’s strategic plan embeds equity in all 5 goals, including a specific goal for equity, diversity, inclusion and belonging (Goal 4). Please see our Strategic Plan, Goal 4 for more information on what WSU Vancouver is doing in this space, https://www.vancouver.wsu.edu/strategic-plan .

About WSU Vancouver 

WSU Vancouver is located on the homelands of the Cowlitz Indian Tribe and Peoples of the Lower Columbia Valley. One of six campuses in the Washington State University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.

As the only Tier-1, land-grant and public four-year educational institution in Southwest Washington, WSU Vancouver is committed to accessibility, openness and service to people. WSU appreciates extraordinary community support and is dedicated to developing areas of academic and research excellence that fulfill regional needs.

WSU Vancouver leads with an equity lens and is recognized nationally as a top college for equity , diversity, inclusion and belonging. 

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .