Administrative Officer

Job title:

Administrative Officer

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsAdministrative Officer – (998713)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Faculty of Human & Social Dev -> Public AdministrationLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date21 April 2025Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$75,755.00 – $98,528.00Additional Posting InformationN/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSG11Employee Group:PEA – Regular# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.About the SchoolThe School of Public Administration (PADM) at the University of Victoria is committed to excellence in teaching, research, and community engagement to support effective, equitable, and culturally responsive governance and public service in Canada and beyond. Grounded in principles of reconciliation, collaboration, innovation, equity and sustainability, PADM serves a diverse body of students and partners through its graduate and undergraduate programs, professional certificates, and community-based research initiatives.PADM offers a range of graduate and undergraduate programs, including the Master of Public Administration (MPA), Master of Arts in Community Development (MACD), Juris Doctor and MPA Double Degree, and professional certificates and diplomas. As a dynamic academic unit, PADM emphasizes interdisciplinary learning, public sector innovation, Indigenous governance, and community-led development.About the RoleThe Administrative Officer plays a vital role in the successful administration and operation of the school. This position supports the day-to-day functions of the school, working closely with the Director, faculty, staff, and students to ensure the smooth delivery of academic programs, implementation of strategic initiatives, and stewardship of administrative processes. The Administrative Officer ensures consistency in the application of university policies and procedures, while supporting a responsive, inclusive, and respectful environment.The Administrative Officer provides comprehensive operational and administrative leadership for the School of Public Administration. Reporting to the School Director and liaising with other staff and faculty, the Administrative Officer is responsible for ensuring the effective delivery of internal administrative services including human resources support, budget planning and monitoring, communications, scheduling, committee support, records management, and logistical coordination of school operations.This position requires a high degree of autonomy, professionalism, confidentiality and cultural acumen. The Administrative Officer liaises with sessional instructors, students, and a range of internal and external parties across UVic to coordinate projects, respond to emerging administrative needs, and support academic programming. Maintaining our relationships with Indigenous and other local partners is critical. A deep understanding of the University’s administrative systems and a commitment to inclusive and responsive service are essential to success in this role.The School of Public Administration recognizes the importance of excellence, equity, and respectful engagement with Indigenous communities, students, and knowledge systems. We encourage applicants with lived experience and/or strong knowledge of Indigenous governance, public service, and reconciliation efforts to apply.This is a continuing position with opportunities for professional development, leadership in administrative innovation, and contribution to a collaborative and future-focused academic environment.*This position is eligible for a Hybrid Work Arrangement*The salary range for this position is:

• Recruitment range: $75,755- $83,525 starting salary determined by the PEA Collective Agreement.
• Performance range: $98,528 salary range ceiling is available through annual performance increases.

Job SummaryMandate:An Administrative Officer plays a vital role in ensuring the faculty and/or department functions efficiently and effectively by managing administrative processes and procedures, supervising staff and coordinating with other departments and colleagues as needed.Objectives:

• Improve current processes and optimize procedures to ensure the School or Department operates smoothly and effectively.
• Oversee office operations and planning, financial management and assistance to the School Director or Department Chair.
• Support the School or Department leadership to meet long-term planning and academic goals.
• Supervise administrative staff including recruiting, performance development, coaching and workload management.

Job RequirementsThis position requires a level of education, training, and experience equivalent to an undergraduate degree plus three years of relevant experience. An equivalent combination of education, training, and experience may be considered.Knowledge, skills, and abilities include:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Demonstrated experience leading and motivating a team of professionals.
• Demonstrated administrative and organizational skills.
• Excellent critical thinking and problem-solving skills.
• Demonstrated commitment to collaborative approaches and decision-making in a team environment.
• Demonstrated experience creating technical materials such as budget analysis, proposals and presentations.
• Ability to gather, synthesize, evaluate and interpret information from a variety of sources.
• Experience working with various social media platforms and how each network can be optimally applied in different scenarios.
• Experience in maintaining confidential and sensitive information.
• Ability to build and maintain positive working relationships.
• Demonstrated proactive judgement and initiative to manage day-to-day operations.
• Ability to work collaboratively in a team environment.
• Ability to apply project management best practices to achieve project goals on time.
• Demonstrated experience providing leadership and supervision to staff in a unionized and diverse environment is an asset.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .Read our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$75755 – 98528 per year

Location

Sedgewick, AB

Job date

Sun, 13 Apr 2025 07:24:53 GMT

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