Administrative Specialist II – Department of Emergency Medicine

The Department of Emergency Medicine is seeking a highly professional individual to provide direct administrative support to the Chair of Emergency Medicine, Vice Chair of Administrative Affairs, and the Executive Leadership for the department. This position collaborates with leadership and manages high-level duties for the administrative function of the department. This position will have the opportunity to conduct and oversee special projects and assist with the development, evaluation and implementation of administrative policies and procedures. 

If you are a motivated, driven, and organized individual looking for an opportunity to learn, this is the perfect role for you! 

Responsibilities for this role include: 

• Serve in the crucial role as a public contact for the Chair by answering inquiries by email and acting in the Chairs interest when communicating with internal and external stakeholders. 

• Aid the Chair, Vice Chair, and Executive Leadership with daily and long-term organizational demands by assisting with all scheduling. 

• Collaborate with the Executive Vice Chair on the Promotion and Tenure process by preparing correspondence requesting reviewers to review packets, gathering vital packet information and tracking progress of packets. 

• Manage faculty event planning including; scheduling the venue, coordinating catering for the event, reviewing event vendor contracts, and overseeing all details associated with the event. 

• Prepare professional communication such as emails and other correspondence in conjunction with department leadership and on behalf of the Chair. 

• Opportunity to conduct and oversee special projects at the directive of department leadership. 

The City of Gainesville  

Gainesville is a beautiful, dynamic and vibrant college town, centrally located in North Florida. Residents of Gainesville are close to major airports, family entertainment and some of the best beaches in the world. Home of the “Gator Nation”, award-winning college sports and year-round outdoor activities, Gainesville has repeatedly been voted as one of the best places to live in the U.S. This vibrant city is known for its nature parks, bike trails, sporting events, museums, mild winters, and warm summers. 

Our Commitment  

The University of Florida College of Medicine is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. 

$55,000 – $61,000; commensurate with education and experience. 

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

The ideal candidate will possess: 

• Excellent verbal and written communication skills.

• Excellent organizational skills. 

• Attention to detail.

• Ability to understand, interpret and apply applicable rules, regulations, policies, and procedures. 

• Ability to prioritize several tasks. 

• Must be able to work independently and collaboratively as appropriate per specific assignments. 

To apply, please complete the online application at jobs.ufl.edu and attach a letter indicating your interest, resume/curriculum vitae, and a list of at least three professional references. 

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida’s Sunshine Law. 

This is a time limited position. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.