Administrator

Job title:

Administrator

Company

Parkside Recruitment

Job description

Location: St Albans
Department: Human Resources
Reporting to: HR Manager/Director
Salary: FTE £25,000 – £30,000 (Depending on experience)
Benefits: 25 days holiday (pro rata), pension, Life Assurance 4x salary
Hours: Full Time / Minimum 30 hours per week, Monday – Friday (office flexitime arrangement in place 8am-6.30pm, core hours 10am-4.30pm)
Main Function of Job: To provide a friendly and approachable daily HR presence and assistance across HR and Training-related administrative processes, ensuring excellent attention to detail and ownership of delivery.Main Duties:
HR Administration:

• Assist with the administration of day-to-day HR operations.
• Provide clerical and administrative support to the HR Director and other team members.
• Accurately maintain electronic employee records for personnel files and HRIS (PeopleHR).
• Assist in completing employee reports for Management Committee, Managers, and Partners.
• Keep the process of training administration up to date.

Onboarding/Offboarding of Employees:

• Draft a variety of contracts relevant to prospective employees.
• Process new starters and leavers.
• Set up inductions and liaise with relevant Managers and Departments.
• Assist and administer exit interviews.
• Liaise with the employment reference checking service – Verifile.

General Administration:

• Produce standard letters/changes to contracts as necessary.
• Assist with the compilation of statistical information for annual returns and monthly reports.
• Prepare paperwork for the annual appraisal process.
• Process and record childcare vouchers for payroll.
• Coordinate work experience student placements.
• Respond to reference requests for ex-employees.
• Assist Marketing with relevant projects over the course of the year.
• Support the HR team with other reasonable duties as required.
• Keep the HR processes manual updated.
• Help manage employee absence by listening to messages and advising relevant managers, departments, and staff of absence.
• Assist in ad hoc HR projects as required.
• Manage the Benefit portal and Medicash.

Reporting:

• Arrange payment of annual professional subscriptions for all employees.
• Agree charge out rates with the Senior Partner, keep spreadsheets updated, and liaise with finance & managers on revised rates.
• Maintain electronic office records, ensuring updated information is readily available, such as maintaining personnel files, sickness records, holiday updates, and letters, adhering to GDPR.

Equipment Used:

• Strong knowledge of MS Suite software, Outlook, PeopleHR.

Qualifications/Education Required:

• Minimum education to A level standard.
• An idea of what professional services

Aptitudes/Skills Required:

• Able to deal confidently and effectively with employees and partners.
• Organized, able to multitask, and meet deadlines calmly.
• Strong written and oral communication skills.
• Hands-on, flexible, and proactive.
• Strong IT skills.
• ‘Can do’ attitude.
• Interest in making a difference in the community through Charity Champion, Wellbeing Champion, and DEI activities.

Values and Behaviours: Our values and behaviours are fundamental to our work culture and ethos. We expect all team members to embody these principles in their daily work and interactions.

Expected salary

£25000 – 30000 per year

Location

St Albans

Job date

Tue, 27 Aug 2024 03:31:45 GMT

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