AI Workshop Facilitator and Trainer

AI Workshop Facilitator and Trainer for AI Support Units in Karak and Amman Education Directorates and MoE

1. Introduction

1.1 Project Overview

Project Name: Building Sustainable AI-Enabled Learning Systems in Jordanian Schools: Strengthening Capacity and Reducing Dropout.

Implementer: Branches of Mercy (BOM) in Karak, in collaboration with our partner, Vision Hope International (VHI).”

Donor: Federal Ministry for Economic Cooperation and Development (BMZ) – Germany

Project Timeline: May 1st, 2024 – February 29th, 2028,

Active Regions: Karak and Amman

1.2 Background

Branches of Mercy is a charitable association (NGO) founded in 2010, operating in the southern Jordanian city of Karak is dedicated to promoting social change and addressing societal issues. BOM focuses on empowering women, young women, and children, aiming for a more inclusive society. The organization provides educational opportunities to underprivileged communities, including formal education, skill development, and vocational training. BOM also promotes gender equality by supporting women’s economic opportunities and advocating for their rights. Additionally, BOM invests in child development through comprehensive programs that include education, nutrition, and psychosocial support.

Building on its previous experience, BOM has adopted a strategy to address educational needs in Jordan. Recognizing the evolving educational landscape in Jordan and the need for innovative solutions, in partnership with Vision Hope International (VHI), BOM has launched the initiative “Building Sustainable AI-Enabled Learning Systems in Jordanian Schools: Strengthening Capacity and Reducing Dropout” in Karak and Amman. This initiative aims to tackle educational challenges by utilizing AI-supported resources. By promoting innovation and digital skills, it seeks to reduce dropout rates and improve learning outcomes

1.3 Program Design

Over all Objectives: The project contributes to reducing the school dropout rate through the provision and effective use of AI-supported educational resources in Jordan.

To achieve this objective, VHI and BOM have developed a series of program activities,

Sub-objective 1: Provide pedagogical infrastructure and equipment to Prepare capacity and skills in the effective integration and management of AI-based learning systems and promote methods for the didactically meaningful integration of AI into teaching. This will enable 2,560 students to enhance their digital skills through improved and innovative learning approaches.

1. Overview of the evaluation of AI tools and training requirements Purpose: The purpose of the assessment is to record the current use of AI tools and determine the specific training needs for the eight pilot schools in Amman and Karak.
   1. Cooperation with the Ministry of Education in setting up AI support units in the education directorates in Karak and Amman. In cooperation with the Ministry of Education, BOM is setting up two “AI Support Units” in Karak and Amman to support the integration of AI in the education sector. These units focus on developing AI strategies and coordinating implementation.
   2. Development of a comprehensive AI training program for teachers: This curriculum will be tailored to the specific needs and challenges faced by teachers in both regular and refugee schools in Amman and Karak. The curriculum will be based on the experiences and key findings of the assessment, which will provide an important starting point for the development of effective resources that meet the specific needs of Amman and Karak and the target population. This curriculum, developed by experts with in-depth knowledge of curriculum preparation related to artificial intelligence, will be used in both Amman and Karak.
   3. Selection and training of 40 teachers within the Education Directorates or the 8 pilot schools in Karak and Amman on AI tools and methods.
   4. Introduction of AI technology resources for 2,560 students: AI technology is being integrated into classrooms for 2,560 students, utilizing a diverse range of AI-driven learning methods by trained teachers. These methods offer untapped potential to break down educational barriers, enhance student engagement, and serve as a critical tool for students who need it most. Teachers across the schools will leverage AI tools to deliver personalized learning experiences to approximately 320 students in four key subjects: math, Arabic, science, and English. This approach ensures that learning materials are tailored to each student’s unique needs and learning pace.

Sub-objective 2: Creation of operational and maintenance competencies of the technical support teams in cooperation with technology companies.

2.1 Establishing partnerships with local technology companies and improving the educational Infrastructure: partnerships are being established with local technology companies, telecommunications providers and the Ministry of Education.

2.2 Establishment of technical support units in 8 pilot schools: To ensure the seamless integration and operation of AI tools in the educational environment, a robust technical support system is essential. Instead of setting up separate units, two teachers with technical aptitude will be selected from each pilot school to form the core of the school’s technical support team. These teachers will be trained to handle all technical challenges, support teachers and students and maintain the infrastructure.

Sub-objective 3: A strong network for AI-supported learning will be established through collaboration between educational authorities, universities, and research centers.

1.4 Declaration of the consultant
The trainer/team of trainers shall carry out his/her/their tasks as an independent expert.

1.5 Duration
To fulfill this contract, the Trainer/Team of trainers shall conduct workshops for full 6 days (3 in Amman and 3 in Karak).

1.6 Remuneration
The Consultant(s) will be remunerated based on the agreed-upon daily rate for each training day, which includes preparation time and transportation costs. While the maximum amount for the consultancy is set through the budget, preference will be given to lower-cost offers that maintain the same or higher quality.
Branches of Mercy reserves the right to withhold payment if the final products do not meet the required standards or are deemed unsatisfactory.
The consultancy fees include all applicable local taxes and charges, as well as all expenses related to conducting the training workshop. This includes all meetings held at the Ministry of Education for content reviews and obtaining final approval, transportation, and printing materials.
The Consultant(s) is/are responsible for the payment of insurance, all applicable taxation, and any other fees, including those related to compliance with local legislation.
Other Provisions
If the project is terminated beyond the control of BOM, by means of force major, the contract is terminated on the same date and no claims are to be filed against BOM.

2. Requested services

2.1 Objective for this trainer assignment
On behalf of BOM Vision Hope International is seeking a trainer/team of trainers to conduct a comprehensive workshop with a major training component on the integration of Artificial Intelligence (AI) in the education sector, ensuring the development of AI expertise within the Karak and Amman for 10 members in Karak and Amman Education Directorate the Ministry of education. The trainer will equip participants with the skills and knowledge necessary to establish and sustain AI Support team to promote cascading knowledge transfer in schools.

2.2 Key Responsibilities:
Training Design and Preparation:
• Develop a detailed plan and curriculum for the workshop and obtain approval from the Ministry of Education, based on the provided five-day schedule.
• Prepare training materials, presentations, and hands-on exercises.
Training Delivery:
• Conduct two three-day intensive workshop session, one in Amman and the other in Karak for a total of 10 educational administrators (4 from each education directorate in Karak and Amman, plus 2 representatives from the Ministry of Education).
• Facilitate both theoretical and practical sessions, ensuring participant engagement and understanding.
• Provide real-world case studies to illustrate successful AI integration in education administration globally.
Focus Areas:
Three-Day Training for AI Support Units:
Day 1: Introduction to AI in Education and Administration
• Overview of AI and its impact on education.
• Exploration of AI tools for administrative tasks.
• Hands-on session with AI administrative tools.
• Case studies on successful AI integration in education.
Day 2: Developing and Implementing AI Development Plans
• Basics of AI development plan creation.
• Workshop on drafting AI development plans.
• Strategies for coordinating AI rollout in schools.
• Importance and methods of establishing feedback channels.
• Workshop on designing feedback and improvement plans.
Day 3: Sustainability, Scalability, and Continuous Improvement
• Analyzing feedback and data-driven decision making.
• Case studies on successful feedback mechanisms.
• Ensuring sustainability and exploring funding options.
• Scalability and model replication of pilot schools.
• Engaging the community and forming partnerships.
• Closing remarks, action plans, and next steps.

3. Deliverables:
• Comprehensive training plan that must be approved by the Ministry of Education.
• Successful delivery of the two five-day training sessions in Amman and Karak.
• Record keeping: Maintains an official record of participant attendance.
• Pre and post workshop evaluation.
• Detailed reports on the training sessions, topics covered and participant engagement. including participant feedback and recommendations for further action.

4. Reports
• A preliminary report including the exact details of preparing the content for the workshop.
• A report after reviewing the Ministry of Education, presenting the details of the content, with notes and revisions.
• A final report after approval of the Ministry of Education for the content of the workshop.
• All reports must be written in both Arabic and English.

5. Qualifications and Experience:
o Advanced degree in Education Technology, Computer Science, or related fields.
o Proven experience in education policy, educational administration and curriculum development.
o Strong background in AI and its applications in education.
o Excellent communication, networking, and coordination skills.
o Experience in conducting workshops with the Public Sector, preferably Ministry of Education.
o Experience in training and capacity building, preferably within the education sector.
o Ability to adapt training materials to the local context and needs of the participants.
o Native Arabic Speaker, Fluency in English is an asset.

6. Confidentiality
During his/her service and while performing their duties, the expert will gain access to various confidential technical, financial, and commercial information belonging to BOM. Disclosure of such information could harm the interests of the (NGO/lNGO) and should not be revealed to any individual, firm, or organization.
The expert agrees and commit to not disclosing or sharing any confidential information with any person or entity without explicit authorization from the Company. This obligation will remain in effect even after the expiration or termination of this Contract for any reason.

The NGO retains the right to pursue appropriate legal action against the consultants for any breach of this confidentiality obligation and to seek compensation for any damages incurred because of such disclosure.