AP Administrator

Job title:

AP Administrator

Company

Mitel

Job description

At Mitel, you will have the opportunity to help businesses connect, collaborate and provide better experiences for our customers. You will deliver valuable contributions in creating business success within our global organization utilizing your unique attributes, skills and experience.Please take a moment to look over this opportunity and if interested, feel free to send us your application. If this is not the right opportunity for you, you can also sign up for Job Alerts by creating an account. This will give you a profile that you can use for all future applications, and you will be notified whenever a new position that matches your criteria becomes available.Overview:The Accounts Payable Administrator supports the Accounts Payable team with a main focus on Vendor Master validations and confirmations but also assisting with invoice processing, vendor queries and payments and managing the Amex card program.The Accounts Payable Administrator is responsible for reviewing and validating vendor information in compliance with all audit controls and obtaining 3rd party validation when necessary. They are responsible for assisting to Administer the Corporate Amex card program including making payments as well as obtaining forms and assisting with new card applications. They will also provide support to the other AP team members when needed with vendor inquiries, invoice disputes and discrepancies, debit balance recoveries, banking clarifications and credit applications. They will work with multiple internal departments and use existing systems and tools to monitor invoices, to resolve disputes and assist with payment processing and tax reporting.This is a hybrid role working 2 days in our Kanata office.Responsibilities:​Daily vendor confirmations. All vendor changes and new vendors need to be reviewed, validated and confirmed3rd party phone validations for bank changesBlackline – Month end vendor change report (this is an audit control to verify no vendor changes were made by unauthorized people)Month end Failed Posting accrualPrepare weekly Amex wiresVarious adhoc vendor reports and analysis.Research returned payments and help to obtain updated banking informationAssist with collecting debit balance refunds from vendorProcess correcting or adjusting entriesAssist with audit and local tax filing requirementsEnsure compliance with all SOX requirements and enforce company policiesEnsure the accuracy and validity of the vendor master data in SAPAdminister new card applications and prepare weekly Amex paymentsProvide quality vendor support including timely and professional responses to vendor inquiriesManually process any invoices that fail to auto-post due to underlying issues or errorsEnforce Mitel Policies and Audit requirements and assist with annual audit tasksAssist AP team during vacations by providing additional vendor inquiry email support or by preparing payments.Requirements:Legal work authorization in CanadaBachelor’s/college degree; or high school diploma + working towards completion of College Accounting Degree.1+ years experience in account payable or similar roleStrong Communication skillsConcur and SAP knowledge an assetStrong Excel skillsAbility to identify inconsistencies and enforce policy complianceAttention to detailsAdditional languages an assetMitel offers a comprehensive benefit program which includes Medical, Dental, Vision, Life and Disability Insurance, RRSP matching, Paid time off (holiday, vacation and sick), Employee Assistance Program, Reward and Recognition Programs and more! Benefits may vary based on full-time or part-time employee status.For more information, visit and follow us on TwitterMitel is committed to achieving workforce diversity and creating an inclusive working environment. Diversity makes sense for us, for our customers and for our future. We value different perspectives, skills and experiences, and welcome applications from all sections of the community.We welcome candidates with disabilities and will make accommodations throughout all stages of the recruitment and selection process. If you require a disability-related accommodation, please send an e-mail to or call 844-YES-MITEL (844-937-6483). Mitel will consult with all applicants with disabilities who request accommodation to ensure that the accommodation provided is suitable for the applicant’s individual accessibility needs.#LI-DD1

Expected salary

Location

Ottawa, ON

Job date

Fri, 29 Nov 2024 06:37:52 GMT

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