Assistant Facilities Manager

Job title:

Assistant Facilities Manager

Company

Jones Lang LaSalle

Job description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.The Assistant Facilities Manager will be based on our Rolls-Royce contract . Working as part of a team, this is an exceptional opportunity for the successful candidate to learn from a supportive management team.The Assistant Facilities Manager will be responsible for supporting the management team to deliver exceptional client service, contract delivery, management of all hard and soft services, financial management, and act as ambassador of the JLL team on site.KEY RESPONSIBILITIES:

• Day-to-day site management activities including site functionality, escalation management, planning and Client satisfaction.
• Support Building Management Systems, creating and managing Preventative Planned Maintenance schedules, using, monitoring relevant task systems, Environmental Health and Safety and Quality Compliance, etc. as required.
• Collecting and monitoring the Operation and Maintenance Manual, warranties, Asset and Life Cycle Registers, and whatever else is required to ensure maintenance is delivered at the required times.
• Ensuring compliance with JLL and Client policies, and procedures including statutory compliance and standard operating procedures.
• Managing budget and spend ensuring alignment with JLL and Client policies and procedure, including creating Purchase Orders, processing invoices, managing service charges, rates, rent, insurance, local taxes as applicable to the site.
• Delivery or delegation of service requests to ensure all requests are actioned within the agreed timeframe meeting Key Performance Indicators and Service Level Agreements
• Ensuring office housekeeping and cleanliness is delivered to the highest standard, working closely with cleaning vendors, monitoring works and conducting audits.
• Supports with delivering facilities projects, fitouts and crisis management activities on site.
• Ensuring timely project solutions are made, risks are identified, and lessons learned, documented, and shared.
• Building relationships with both internal and external customers including the building landlord, partners, and vendors to ensure the best Client experience.
• Communicating efficiently to keep the Client and management team informed of any elevated risks or events, as necessary.
• Providing leadership, direction and mentoring the JLL team and vendors on site to promote a positive and engaged team culture with a focus on excellent customer experience delivery.
• Working in accordance with health and safety measures and promoting best practice amongst colleagues, contractors, and vendors at all times
• Conducting risk assessments and following safety protocols
• Managing and reviewing health and safety documentation to ensure compliance and safety on site.
• Managing the Facilities team, supporting the team’s objectives, goals, and growth
• Assisting the Senior Facilities Manager in ad-hoc duties as required
• Supervising and monitoring team’s day to day work.

​ABOUT YOU:

• You have direct facilities management experience delivering combined hard and soft services.
• You have experience using a Computerized Maintenance Management system for managing Preventative Planned Maintenance.
• You have experience managing a team/ people management skills.
• You have knowledge of in-country requirements related to building regulations, H&S, contractors, statutory regulations, etc.
• You have experience in project Management or team delivery (desired, not essential).
• You can meet tight deadlines and work efficiently and collaboratively as part of a team to solve problems with professionalism and service focused approach.
• You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service.
• You are open and have good communication skills.
• You strive for excellence in what you do and share ideas for improvement.
• You are proficient with Word and Excel and have a keen interest in technology.
• You are adaptable to work to requests and projects that may vary from day to day.

#LI-JB2Location:On-site –Derby, GBRIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page
I want to work for JLL.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Expected salary

Location

Derby

Job date

Sun, 29 Dec 2024 08:54:13 GMT

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