Associate Chief Procurement and Payment Services

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Weekly Work Hours

40

Compensation Range

Administrator Range E10

Salary Minimum

$130,000.00 Annually

FLSA

United States of America (Exempt)

Position Type

Administrator

Position Summary

Oversees centralized procurement functions for all goods and professional services from purchase to payment. Provides guidance for processes and function related to purchasing services and accounting payable services. Responsible for the development and management of the supplier development program. Gives direction and leadership in strategic operations, planning, and implementation to meet the goals of the department and Dallas College. Actively involved in the leadership and management of resources, administrative performance improvement, and supports the advancement of the organization.

Required Knowledge, Skills and Abilities

• Knowledge of procurement principles, practices and methods associated with and understanding the full range of objectives of the department.

• Knowledge of accounting payable principles, practices and methods ensuring compliance with local, state, and federal laws and regulations and organizational initiatives are met.

• Ability to oversee supplier relations, training and community outreach at a college-wide level.

• Demonstrated knowledge of policies and procedures that affect clients and/or employees, applying them fairly and consistently.

• An ethical, visible leader with the ability to develop and maintain a high level of trust and respect throughout Dallas College and the community.

• Ability to develop and model ideas and strategies and the confidence to bring ideas and strategies to fruition.

• Strong leadership, executive management skills, interpersonal skills, vision, and initiative necessary to accomplish a higher level of attainment of the strategic goals and objectives of Dallas College.

• Ability to prepare comprehensive analytical reports using quantitative and qualitative data as needed for senior executives.

• Ability to establish and maintain partnerships with third-party, long-term partners, business and industry leaders, other higher education institutions and community organizations.

• A strong commitment and demonstrated success experience cultivating, nurturing, and maintaining a culture of diversity and equity to accomplish Dallas College’s vision, mission and goals.

• A knowledgeable, skillful, and innovative leader who will collaboratively manage a complex set of institutional challenges and issues, making difficult decisions focused on moving the division forward in a productive and sustainable way that continues to promote success.

• Strong project management and organizational skills, flexible with a sense of urgency in prioritizing assignments with the ability to manage a budget.

• Ability to supervise and motivate reporting staff, develop high performance teams and to promote teamwork.

• Ability to make comprehensive and clear oral presentations.

• Excellent communications skills, both written and verbal with the ability to deliver clear and effective messages to influence and engage key stakeholders and a diverse campus community.

• Experience operating in the Workday system

Key Responsibilities

• Directs and provides leadership to the purchasing, accounts payable and supplier development departments by establishing and executing a coherent procurement strategy that is consistent with the district’s strategic business objectives and continuous improvement/cost management efforts.

• Responsible for working across the organization, as appropriate, to strategically leverage the scope, size, and experience of the district and to procure goods and services in a way which continuously improves supply quality, service, availability, and total cost management.

• Develop and implement procedures for strategic purchasing, sourcing, vendor management, and optimal purchasing practices; implement industry best practices to improve efficiency and reduce operating cost; educate internal clients on procurement policies and processes.

• Align and implement standardized purchasing practices, processes, and systems to leverage group volume and overall resources.

• Responsible for financial performance and process improvement through execution of sourcing strategies that deliver savings and higher value for the district.

• Responsible for maintaining awareness and knowledge of accounting and tax laws and standards related to independent contractors, international payees, employee travel, and their impact on the college.

• Investigates accounts payable issues as needed

• Assists internal/external auditors in examination of procedures and documentation required to produce the annual financial audit report.

• Coordinates with the Office of Budget and Treasury with respect to the maintenance of encumbrances.

• Responsible for setting and facilitating the achievement of department objectives

• Responsible for developing, implementing, improving and enforcing budgets, policies, and department controls to increase accuracy and efficiency

• Assess and coordinate training classes in area of expertise; evaluate course effectiveness; create, publish and disseminate training materials

• Assists in the development, testing and documenting new computerized purchasing and accounting processes and systems

• Exercise a judgment and control in determining creation and exceptions of policy and processes

• Cultivate supplier relationships to manage contracts and optimize vendor delivery of service and commodities.

• Participate in and provide leadership for cross-group collaboration as it pertains to sourcing/ procurement.

• Responsible for leading and developing a team of procurement specialists to deliver aggressive cost savings across the district.

• Oversee relevant training programs.

• Develop and implement policies and procedures that protect institutional resources and comply with government regulations; establish practices that identify contract performance issues and drive timely resolution.

• Develop improved processes, technology systems enhancements, automation of requests and follow-through status updates to clients.

• Directly supervises approximately three (4) employees with a departmental total of approximately fifteen (47) employees.

• Has excellent interpersonal skills; strong customer service/relationship management skills; quantitative analytical skills; as well as being detail oriented with strong innovative problem-solving skills.

• Must have strong interpersonal, presentation, oral and written communication skills to interact effectively with a diverse, multi-cultural Dallas College community network.

• Performs other duties as assigned.

• Experience operating in the Workday system.

Minimum Qualification

• Master’s degree in Business, Accounting, Finance, Management or related field plus seven (7) years of related work experience leading diverse teams

• Certified Public Accountant (CPA) preferred but not required.

• Three (3) years supervisory experience

• Official transcripts may be required.

***Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.***

Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. 

Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Dallas College is part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression.  Dallas College complies with the Americans with Disabilities and Veterans Act. 

Applications Deadline
February 21, 2024