Associate Director, Research and Faculty Affairs, Penn GSE

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Associate Director, Research and Faculty Affairs, Penn GSE

Job Profile Title

Associate Director B, Academic Affairs, Faculty Affairs

Job Description Summary

The Penn Graduate School of Education is committed to cultivating a workplace that values equity, diversity, inclusion, and collaboration. We seek talented individuals who will help lead our efforts to create a more inclusive workplace in a community with a substantive institutional commitment to equity and justice. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.
The Associate Director of Research and Faculty Affairs will be responsible for planning, organizing, and implementing all processes related to standing faculty searches, promotions and tenure decisions, appointments and reappointments, sabbaticals, and retirements, as well as lead the development, implementation, and delivery of services and initiatives to faculty. The Associate Director will take lead on organizing and maintaining faculty information using Interfolio and Workday and will facilitate faculty surveys and data collection for the Research and Faculty Affairs team. The Associate Director will be responsible for reviewing online Ed.D. dissertation submissions through Proquest and will work with the Office of the Provost to manage Ph.D. dissertations.
Under the supervision of the Director of Research and Faculty Affairs, the Associate Director is integral to managing and facilitating effective operations for the entire faculty personnel process at Penn GSE. This role requires a mix of working independently and working collaboratively with staff and faculty throughout the School and University.

Job Description

Plan, organize, and implement all processes related to standing faculty searches, promotions and tenure decisions, appointments and reappointments, sabbaticals, and retirements:

• Interpret, plan, and implement all policies and processes related to standing faculty searches, promotions and tenure decisions, appointments and reappointments, sabbaticals, and retirements
• Plan and facilitate appointments, promotions, reappointments of associated and professional faculty
• Coordinate logistical arrangements for associated faculty personnel issues requiring attention at the Associate Provost office
• Manage room reservations, catering, and related logistics for events related to faculty actions
• Collect, organize, and maintain faculty information across several systems, including Dropbox and Interfolio
• Collaborate with the Director of Research and Faculty affairs and Associate Dean of Research and Faculty Affairs in planning and implementing services to faculty

Lead the development, implementation, and delivery of services and initiatives for faculty:

• Explore and recommend new initiatives to support faculty at Penn GSE and generate strategies for measuring the impact of these initiatives. These initiatives can take the form of constructing and disseminating surveys to faculty, staff, and students, and ascertaining trends for programming. This would be for immediate and future planning and will involve some intellectual problem-solving beyond standard tasks.
• Collaborate with the Director and Associate Dean of Research and Faculty in planning special projects.
• Collaborate with School and University partners on data projects related to faculty work, which may include survey design, data collection, and data analysis

Organizing and maintaining faculty information:

• Use online faculty affairs software such Interfolio and Workday to post and maintain information on faculty positions
• Provide support for the Director of Research and Faculty Affairs to create reports on faculty work
• Update faculty email distribution lists, including standing faculty, professional faculty, and post-docs
• Lead the administration of surveys to gather information about faculty activities such as awards and editorships, post-doc employment, and significant accomplishments
• Drive the construction, organization, and maintenance of Research and Faculty Affairs website
• Process P-card payments

Review online EdD dissertation submissions via Proquest; work with Office of the Provost to manage PhD dissertations:

• Partner with the Student Records Office and the Office of the Provost to manage doctoral dissertations
• Ensure student dissertations are in compliance with University and APA requirements
• Review PhD dissertations via email; ensure they’re in compliance, provide editorial feedback; complete forms in BPLogix for PhD students; work with the Office of the Provost to make sure students are on track with submission deadlines; attend monthly meetings for PhD candidate information

Perform additional duties as assigned.

Qualifications

ESSENTIAL:

• A Bachelor’s degree and 2-3 years of experience, or equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite
• Proficiency in Google suite
• Ability to handle multiple tasks, projects, and priorities and remain organized
• Ability to plan, organize, and execute multiple events
• Strong interpersonal skills
• Excellent written and verbal communication skills

PREFERRED:

• A Master’s degree, and prior success supporting academic departments or working in higher education
• Experience with Interfolio
• Experience with Workday
• Experience with constructing and querying databases
• Advanced proficiency in Microsoft Excel
• Proficiency in using Qualtrics

*All applicants must submit a cover letter.

Penn GSE actively seeks and welcomes people of color, women, the LGBTQIA+ community, persons with disabilities, and people at intersections of these identities, to apply.

Job Location – City, State

Philadelphia, Pennsylvania

Department / School

Graduate School of Education

Pay Range

$43,919.00 – $65,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. 

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay