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Associate National Project Officer (Budget)

United Nations Development Programme (UNDP)

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JOB DESCRIPTION

 

OVERVIEW

Post Number : 6ZWED 0025PA

Grade : NO-B

Parent Sector : Field Office

Duty Station: Harare

Job Family: Education

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 15-JAN-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Duration of contract: 1 year with the possibility of extension subject to availability of funds and satisfactory performance.
Only nationals of Zimbabwe may apply to this position.

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the UNESCO Regional Director for Southern Africa, and the direct supervision of the Regional Advisor – EHW, the Regional Programme Associate will be responsible for providing programme support functions to ensure effective, planning, implementation and monitoring of UNESCO’s work in the Education-EHW unit. Specifically, s/he will be responsible for providing support to the “Our rights, Our Lives, Our Future” (O3) programme across sub-Saharan Africa, the O3PLUS project and the implementation of activities under the Unified Budget, Results and Accountability Framework (UBRAF) across Eastern and Southern Africa. Support will be provided in the following key programme areas:

Long Description

1. Programme budgetary support

  • Provide programmatic and budgetary input for extrabudgetary proposals, including support through the preparation of results-based budgets and budgets by category of expenditure.
  • Provide regular budget monitoring updates to the regional team and participating countries under the O3 programme and O3PLUS project.
  • Support the EHW Regional Advisors and country teams with preparation of budget operation requests, budget allotment revisions in line with donor agreements and budget revisions for donor approval in view of grant extensions.
  • Support the EHW Regional Advisor with preparation of budgetary related reports and communication, when required, to the ROSA Administration Unit, BFM and BSP.
  • Support the Regional Team in meetings with National Project Officers (NPOs) and ad hoc guidance to NPOs on budgetary related matters.

Long Description

2. Programme planning and coordination

  • Provide work planning support for the EHW unit by preparing and maintaining schedules on funds available per region and country for programme implementation.
  • Prepare the country updates to ESA countries under O3 programme and O3PLUS project on expenditure levels across the various budget codes.
  • Conduct periodic reviews on commitments eg contracts, fund reservations and staff missions to facilitate the liquidation of open financial commitments funds.
  • Provide support to the Regional Advisor with analysis of regional and country level expenditure rates to ensure timely support to low implementation countries and identify solutions for effective funds utilization.
  • Providing guidance and backstopping to ESA country teams in collaboration with the Regional Advisor, on matters related to budgets and funds utilization to ensure planned activities exhaust allocated funds within the set timeframes under O3 and O3PLUS programmes.

Long Description

3. Resource mobilization support

  • Support the Regional Advisor and team with preparation of results-based budgets and budgets by category of expenditure in line with B4U standard cost guidelines.
  • Preparation of any budgetary related documentation requested by existing and potential funding partners, AO and BFM.
  • Support the planning and organization of meetings with funding partners.
  • Support the ESA and WCA Regional teams to follow donor approved agreements on extrabudgetary resources with reference to reporting guidelines, budget revisions and correct allocation of budget lines throughout the implementation of O3 and O3PLUS programmes.

Short Description

4. Regional administrative support

  • Support the planning, organization and implementation of workshops, seminars and meetings through vendor, contract, and travel management roles.
  • Monitor and follow up on contracts to ensure deliverables are submitted timeously by implementing partners and or service providers as per established contracts, with alerts to relevant officers for follow-up.
  • Provide training and mentorship support to new interns and programme assistants on administrative guidelines and procedures as well as induction exercises in administration related matters for new appointees under EHW at national and regional levels.
  • Disseminate administrative updates to the EHW team members.

Short Description

5. General Accountabilities

  • Provide guidance and interpretation to the ESA and WCA Regional and country teams on both routine and non-recurring complex issues on administration, budget and financial matters.
  • Provide guidance and interpretation on administrative rules, regulations and procedures; Advise on operational and technical routine transactions.
  • Recommend process and system related modifications and improvements to support successful administration and financial monitoring and control.
  • Execute any other tasks as assigned by the EHW Regional Advisor and the ROSA Director.

COMPETENCIES (Core / Managerial)

Communication (C)
Accountability (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)

–

For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education

  • A first level degree in Business Administration, Finance or equivalent.
  • An advanced university degree (Master’s or equivalent) in Development Studies, Project Management.

Work experience

  • Minimum 2 (two) years of relevant work experience in an international organization, including administrative support roles on Education for Health and Wellbeing programmes.
  • At least 2 (two) years’ experience in a role that involves budget formulation and financial reporting.
  • Experience in budget development support in resource mobilization initiatives.
  • UN experience (desirable).

Skills/competencies

  • Confident, assertive communicator who can work comfortably with diverse groups of people and across all levels.
  • Administrative skills, including proficiency in Microsoft Office Suite.
  • Excellent oral and written communication skills.
  • Budgeting and financial management skills.
  • Networking and diplomacy skills.
  • Ability to pay attention to detail.
  • Ability to prioritize work tasks and manage deadlines.
  • Excellent planning and time management skills.
  • Reflective and open to learning.
  • Ability to work under pressure.

Languages

  • Excellent knowledge (oral and written) of English.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 42,446.85 US $.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

 


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