Band 4 – Corporate Affairs Administrator – Bath

Job title:

Band 4 – Corporate Affairs Administrator – Bath

Company

NHS

Job description

We are looking for an enthusiastic, highly-organised and proactive individual to join us as our Corporate Affairs Administrator at Avon and Wiltshire Mental Health Partnership NHS Trust.This an exciting opportunity for an experienced administrator to become part of a team that is passionate about delivering a high quality service. This role will give you the opportunity to work alongside the Trust Board and support governance processes including Board and Committee administration, freedom of information and policy management.We are looking for someone professional that is confident in engaging and communicating to a high standard while providing advanced and meticulous administrative support. If you’re looking for an opportunity to develop your skills and wider NHS knowledge in a high-profile and respected team then this is the role for you.Main duties of the jobAs Corporate Affairs Administrator you will provide efficient and effective support to the Corporate Affairs Team and will lead on allocated processes and projects.The tasks you will be required to support are varied and will change depending on the priorities of the Corporate Affairs Team throughout the year, however, much of your portfolio will be on a cyclical/regular basis linked to due dates for Freedom of Information requests and the Board and Committee meeting schedule.You will have the ability to manage your workload independently within the parameters of deadlines set.The full details of the role can be found in the attached job description but in summary include:

• Freedom of information administration
• Board and Committee administration
• Policy management
• Secretarial and administrative support
• Minute-taking
• Diary management

About usWe are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust): a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.Date posted27 December 2024Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a yearContractPermanentWorking patternFull-timeReference number342-CS186-1224Job locationsTrust HQ, Bath NHS HouseBathBA13QEJob descriptionJob responsibilitiesFor a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.Job descriptionJob responsibilitiesFor a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.Person SpecificationEducation and QualificationEssential

• RSA 3 Word Processing (or equivalent level of expertise)
• NVQ3/QCF in administration or equivalent level of knowledge and experience
• GCSE English (or equivalent)

Desirable

• IT qualification e.g. ECDL or similar
• Formal training in minute taking

Experience and KnowledgeEssential

• Excellent level of written and spoken English, with demonstrable comprehension skills
• Excellent arithmetical skills, showing a good understanding of number and data management
• Experience in providing proficient administrative procedures including: oManagement of electronic diaries arranging meetings and venues; oCollation of information, producing agendas and distribution of papers for meetings; oReceive incoming communications via mail/emails and telephone and direct appropriately. oHigh levels of proficiency in the use of Microsoft Office, including Outlook, Word, PowerPoint, Excel

Desirable

• Previous experience of working in a large corporate organisation
• Understanding of governance responsibilities and structures within a large organisation

Skills and AbilitiesEssential

• Ability to minute meetings
• Able to work on own initiative and as part of a team supporting the development of colleagues
• Ability to communicate effectively and professionally with a wide range of staff including with external agencies
• Ability to maintain confidentiality at all times and approach situations with tact and diplomacy
• Ability to learn new systems and processes quickly, adopting new technology and making effective use of this
• Well organised with strong attention to detail and the ability to identify areas for improvement, securing agreement from others to implement change
• Ability to work under pressure, display a flexible approach and be able to respond to urgent demands, whilst ensuring that work is prioritised effectively
• Ability to concentrate in complex meetings for long periods of time

Other RequirementsEssential

• Empathy for individuals who have experienced mental health problems and ability to cope with behaviour which may be challenging at times

Desirable

• Flexibility regarding working hours

Person SpecificationEducation and QualificationEssential

• RSA 3 Word Processing (or equivalent level of expertise)
• NVQ3/QCF in administration or equivalent level of knowledge and experience
• GCSE English (or equivalent)

Desirable

• IT qualification e.g. ECDL or similar
• Formal training in minute taking

Experience and KnowledgeEssential

• Excellent level of written and spoken English, with demonstrable comprehension skills
• Excellent arithmetical skills, showing a good understanding of number and data management
• Experience in providing proficient administrative procedures including: oManagement of electronic diaries arranging meetings and venues; oCollation of information, producing agendas and distribution of papers for meetings; oReceive incoming communications via mail/emails and telephone and direct appropriately. oHigh levels of proficiency in the use of Microsoft Office, including Outlook, Word, PowerPoint, Excel

Desirable

• Previous experience of working in a large corporate organisation
• Understanding of governance responsibilities and structures within a large organisation

Skills and AbilitiesEssential

• Ability to minute meetings
• Able to work on own initiative and as part of a team supporting the development of colleagues
• Ability to communicate effectively and professionally with a wide range of staff including with external agencies
• Ability to maintain confidentiality at all times and approach situations with tact and diplomacy
• Ability to learn new systems and processes quickly, adopting new technology and making effective use of this
• Well organised with strong attention to detail and the ability to identify areas for improvement, securing agreement from others to implement change
• Ability to work under pressure, display a flexible approach and be able to respond to urgent demands, whilst ensuring that work is prioritised effectively
• Ability to concentrate in complex meetings for long periods of time

Other RequirementsEssential

• Empathy for individuals who have experienced mental health problems and ability to cope with behaviour which may be challenging at times

Desirable

• Flexibility regarding working hours

Expected salary

£26530 – 29114 per year

Location

Bath

Job date

Sun, 29 Dec 2024 06:31:23 GMT

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