Bilingual Administrative Assistant

Job title:

Bilingual Administrative Assistant

Company

Express Employment Professionals

Job description

ShareTop JobLocated in Ottawa, ONSalary: $43.89 per hourOur client, a labour union, is currently looking to hire an energetic and motivated Bilingual Administrative Assistant to work in their Finance and Administration department. This would be a contract until August 8th with the possibility of extension.Duties may include, but are not limited to:

• Provide administrative services including administering branch or departmental procedures as assigned by the managing authority; establish administrative service priorities
• Handle incoming and outgoing communications (telephone, email/mail) including: receiving incoming calls; responding to enquiries as appropriate; and courier deliveries, as required
• Schedule meetings, appointments, conference calls and travel arrangements
• Assist with departmental budgetary duties which may include maintaining accurate records of financial budget expenditures; reconciling budget with forecast and actual figures; reviewing quarterly financial statements; tracking expenditures; tracking national donations; verifying and processing invoices for payment
• Assist with the planning and implementation of the biennial national convention and conferences
• Maintain appropriate inventory of office supplies and required materials including assessing product appropriateness
• Perform filing tasks and support a records management system including creating and maintaining accurate and orderly filing systems
• Other duties as assigned

Required skills and qualifications:

• Completion of a university undergraduate degree program or any equivalent combination of education and experience
• Fluency in English and French, spoken and written
• Minimum 2-5 years’ relevant experience providing support to a team preferably within a Not-for-Profit / NGO / Government Agency and/or Association
• Knowledge of invoicing and billing practices
• Proficient with Microsoft Office Suite (Word, Excel and PowerPoint)
• Strong organizational, project management, and critical thinking skills
• Ability to work in a fast-paced environment
• Strong interpersonal skills and ease to work as part of a team
• Ability to deal with everchanging priorities

Assets:

• Previous experience working for a union and/or in a unionized environment

Monday to Friday – 8:00am to 5:00pmWage: $43.89 per hourIf you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.Express Employment Professionals is an Equal Opportunity Employer.Express is a Full-Service Human Resources Centre. If you do not possess the above skill set but would like to explore other opportunities we may have, please submit your resume specifying the career opportunities that would be of interest to you. Good luck to everyone on their search.Express Office: Ottawa2733 Lancaster RoadSuite 110Ottawa, ON K1B 0A9

Expected salary

$43.89 per hour

Location

Ottawa, ON

Job date

Tue, 18 Jun 2024 22:48:49 GMT

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