Bilingual (French) Project Admin Assistant-Salesforce- HR- Bank (HYBRID)

Job title:

Bilingual (French) Project Admin Assistant-Salesforce- HR- Bank (HYBRID)

Company

Teamrecruiter.com

Job description

One of our major banking clients is looking for a Bilingual (French) Project Admin Assistant-Salesforce- HR- Bank (HYBRID)
Length: 8 months contract with the possibility of extension
Location: Montreal, QC – Hybrid (4 days/week onsite- expected to come in additional days if the business requires)
Working Hours: 8 am – 4 pm may need to work Canadian holidaysHybrid Role – currently 4 days in office, expected to come in additional days if the business requires‘The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting… or you may be asked to start sooner than the expected start date if you are able to do so !’Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to [email protected]Please mention the job title above in the subject line
The recruiter in charge of this role is YangzomAfter you have submitted your resume via e-mail please complete the application for this specific job by clicking ‘Submit Your Resume for this Job’ at the bottom of this page to match your resume to the job.If you are interested in further opportunities, why not also do a general registration in our database. By visiting our website and clicking on ‘Database Registration’If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire.Requirements:ROLE MANDATE:
The individual will perform a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to their manager and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.Candidate Value Proposition (CVP):
This role allows the candidate(s) to work in an established institution and with multiple groups within the bank, which will allow candidate(s) to build effective skills and confidence. The individual is exposed to other lines of business, as there are lots of opportunities for learning, growth, and development.Group Culture:
This individual will be working in a collaborate, fast-paced and friendly environment. MS Teams is available throughout the day for team members to communicate. Teams are very supportive of one another. The ideal candidate will be fluent in both French and English, professional have strong organization skills, with strong attention to detail. Performance evaluations will be based on KPIs and feedback conversations. This role consists of an even combination of independent and collaborative work.ROLE RESPONSIBILITIES (including but not limited to):
Supports the execution of strategic initiatives; includes tracking metrics and milestones
Builds effective relationships with internal/external stakeholders
Analyzes data and information to provide insights and recommendations
Leads the planning, coordinating, and implementing department events
Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group
Coordinates and monitors budgets and reporting on results vs. budget
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities
Manages and monitors calendars and upcoming events
Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation
Supports the coordination and implementation of department events
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available
Supports the development of tailored messaging, which may include writing, editing, and distributing communications (e.g., correspondence, presentations, policies & procedures)
Dispatches outgoing communications
Answers central phone line, responding to and resolving/escalating inquiries
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget
Makes travel arrangements, booking flight/hotel reservations as needed
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.)
Collaborates with internal and external stakeholders to deliver on business objectives
Organizes work information to ensure accuracy and completeness
Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees
Analyzes issues and determines next steps
Broader work or accountabilities may be assigned as neededQualifications:
MUST-HAVE SKILLS:
Bilingual (fluent in French and English – both written and verbal)
3-5 years of experience in an administrative/professional support function
3+ years of experience in customer service and/or 5+ years of experience in an administrative role
Salesforce experience
Proficient in MS Suite (Outlook, Excel, etc.)NICE-TO-HAVE SKILLS:
Former banking / FI experience
Concur experienceSOFT SKILLS:
Strong attention to detail
Ability to work independently and with a team
Professional demeanor
Relatable, ability to take on challenges
Honest and open viewpoint
Strong organizational skills
Collaboration and team skills
Analytical and problem-solving skills
PunctualEducational Requirements:
College / University Degree or DiplomaPlease note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!When you have some time please register in our database (5 minutes process) to be considered for future openings; the link is available on our website at http://www.teamrecruiter.com in the Candidate section. Please follow us on LinkedIn at https://www.linkedin.com/company/teamrecruiter.com/, or on Twitter at https://twitter.com/TeamRecruiter.We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.Have a great day.At Teamrecruiter.com we offer some of the most highly qualified professionals in the workforce. We dedicate an industry trained recruitment specialist to the following areas: IT, Finance, Admin, Sales, Executive Search and Contractors. If you would like to learn more about our full-service recruiting firm please visit our website at www.teamrecruiter.com.CAMSC and ACSESS certified“…All Offers are conditional on Client Post-Offer Conditions being met and removed by end client prior to written offer signing”“Please note that emails from our Recruitment Firm may inadvertently be sent to your Spam Folder. When contacted regarding an employment opportunity, please keep an eye on your Spam/Junk Folder to avoid missing important communication.”THE EMPLOYER OF RECORD FOR THIS ROLE WILL BE TEAM RECRUITER / SE.Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.

Expected salary

Location

Montreal, QC

Job date

Wed, 12 Jun 2024 05:36:21 GMT

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