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BMS/ITM/SIS REQ0179648- UNDP Senegal- Public Electric Vehicle Charging Hub

UNDP-HQ - DENMARK

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Procurement Process

ITB – Invitation to bid

Office

UNDP-HQ – DENMARK

Deadline

16-Sep-26 @ 01:59 PM (New York time)

Published on

24-Aug-26 @ 12:00 AM (New York time)

Reference Number

UNDP-HQ-02293

Contact

Amanda Acosta Owens – <a href="https://procurement-notices.UNDP.org/mailto:amanda.acosta.owens@UNDP.org”>amanda.acosta.owens@UNDP.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=48985″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-HQ-02293, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.

Introduction

The UNDP Senegal Country Office, in collaboration with the UNDP ITM Green Energy Team, the Société Nationale d’Électricité du Sénégal (SENELEC) and the Société Nationale de Gestion du Patrimoine du Train Express Régional (SENTER), has initiated the development of a public electric vehicle charging hub. The proposed solution comprises four (4) DC fast chargers and two (2) AC chargers together with corresponding works and services. The project will contribute to the UN Sustainable Development Goals and serve as a demonstrative smart energy solution with potential for local replication.
The objective of this project is to deliver a reliable, cost-effective, and intelligent charging hub with integrated smart facility features. As the installation is intended to serve as a national and international showcase, UNDP ITM requires high standards of quality, performance, safety, and aesthetics. This document defines the site-specific information, minimum technical requirements, and installation standards for the project.

The bidder shall submit a comprehensive proposal for a turnkey electric vehicle charging hub based on the following scope of work: 

  1. Supply and delivery of four (4) DC fast chargers and two (2) AC chargers
    1. Lot 1 – Four (4) DC fast chargers with a minimum 60 kW per charging station; 
      • Lot 2 – Four (4) DC fast chargers with a minimum 100 kW per charging station; 
      • Two (2) AC charging stations with a minimum rated power of 22 kW each. 
  3. Installation, User Acceptance Test (UAT), and Commissioning of the complete solution
  4. Integration of the complete solution into the SENELEC network
  5. Provision of bi-annual preventive maintenance visits and after-sales service by the local partner for 1 year, resulting in a total of two (2) visits annually.  
  6. Training of the SENELEC operators and SENTER/SETER team on system operation and maintenance to ensure knowledge transfer continuity after the first year of after-sales services provision.

The procurement includes two alternative configurations for the DC charging infrastructure: 

  1. Lot 1: Four (4) DC fast charging stations with a minimum rated output power of 60 kW per charging station; or  

  1. Lot 2: Four (4) DC fast charging stations with a minimum rated output power of 100 kW per charging station.  

The two lots represent alternative technical configurations for the same charging hub and are not cumulative. Only one of the two DC charger configurations will be selected for contract award. 

Bidders may submit proposals for one or both lots. Where a bidder submits proposals for both lots, the technical and financial offer for each lot shall be clearly identified and separately priced. 

The two (2) AC chargers and all associated installation, commissioning, monitoring, training, warranty, and after-sales service requirements are common to both configurations unless otherwise stated. 

————————————

Important dates for this tender: 

  1. Confirmation of participation in Site Visit and Bidders Conference: September 1st by 12:00 GMT (Dakar time zone)
  2. Pre-Bid Site Visit: September 2nd at 10:00 GMT (Dakar time zone)
  3. Bidders’ Conference: September 4th at 10:00 GMT (Dakar time zone)
  4. Request for Clarification: September 11th by COB GMT (Dakar time zone)
  5. Offer Submission: September 16th at 17:00 GMT (Dakar time zone)

Kindly review the attached Schedule of Requirements for all information regarding this tender. Evaluation will be done on a PASS/FAIL basis. Bidders must be available for clarifications in case there are questions related to the documents submitted. In case of a FAIL on a specific requirement below or in the SoR, the bid will be considered non-compliant.
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: <a target="_blank" href="https://www.UNDP.org/procurement/business/resources-for-bidders” rel=”noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer”>https://www.UNDP.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Documents :

<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-HQ-02293″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)

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