Bookkeeper

Job title:

Bookkeeper

Company

Robert Half

Job description

Job Description:This client of Robert Half is looking for an experienced Bookkeeper to provide financial, administrative, and clerical services. The duties will include full cycle invoicing of projects, ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. Office administration duties will include processing and filing of documents, supporting office functions, and updating records. This position is located on-site at the office in Toronto and will report directly to the Executive Management.What you get to do every single day

• Manage all aspects of accounts payable and receivable.
• Provide weekly Accounts Receivable reports to Executives to review.
• Receive and verify vendor/supplier invoice information against Purchase Orders and Packing Slips.
• Manage cheque runs in a timely manner providing adequate time to submit cheques for signature.
• Work closely with the Project Coordinators to ensure that all monthly payment applications and progress invoices are issued in compliance with General Contractors deadlines.
• Track Contract Change Orders to ensure that the contract values and change orders are invoiced per General Contractor’s requirements.
• Reconcile Bank Debit and Credit accounts and prepare bank deposits.
• Review signed contracts and purchase orders to ensure all requirements are met (i.e., signed, witnessed initialed, dated and sealed) before returning them to clients via courier or email.
• Prepare all documents for monthly and quarterly processes and remittances; Payroll Remittance, HST Remittance, QST Remittance, WSIB Remittance, etc.
• Provide required Project Start up documents such as Certificates of Insurance, WSIB, WCB and Form 1000and other documentation as required per the client contracts.
• Maintain Certificates of Insurance, WSIB, WCB and WHSCC clearance certificates
• Prepare and submit close-out documents as required for the holdback release (i.e., Warranty Letters, Maintenance Manual, Form 5 – Declaration of Last Supply and the Full and Final Releases)
• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data in QuickBooks Desktop
• Print and distribute monthly financial reports as required.
• Processing semi-monthly Ontario payroll
• Maintain and update employee records
• Prepare and distribute paystubs, T4 forms, ROE, etc.

Requirements:

• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• High level degree of accuracy, resourceful, organization and attention to detail, problem-solving and judgment skills and mindset and the ability to handle and prioritize numerous complex tasks simultaneously, while under pressure with tight deadlines
• Enthusiastic and hardworking attitude
• Ability to handle sensitive information
• Effective communication skills and interpersonal abilities (speak, read, and write English)
• Advanced MS office Skills: Excel, Word, Outlook and QuickBooks Desktop
• Knowledge of GST/HST/QST tax files

Expected salary

$65000 – 70000 per year

Location

Toronto, ON

Job date

Fri, 21 Jun 2024 22:20:50 GMT

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