Dokainish & Company
Job title:
Bookkeeper & HR/Office Administrator
Company
Dokainish & Company
Job description
About Dokainish & Company
Since 2011 Dokainish & Company has been providing world class professional consultancy services.
We specialize in working diligently and collaboratively with our clients to achieve long-lasting and impactful results across numerous business functions.
Our areas of expertise include, Project Management, Quantitative Risk Analysis, Organizational Change Management, Project Controls, Enterprise Reporting, Estimating, Asset Management, and System Implementation for Capital Projects. We draw upon decades of project experience to deliver customized solutions to our clients’ most complex challenges.
We are a fast-growing organization, currently seeking a motivated, driven entry to mid-level professional to join our high-achieving, diverse, innovating team.
The Opportunity:
This multifaceted role will support administrative and bookkeeping office duties, in addition to supporting some HR functions within the organization and contribute to the overall efficiency of our operational controls. The selected candidate will report to the HR Manager.
This is a full-time, non-remote position based in downtown Toronto.
ROLE SUMMARY
Bookkeeping:
Responsible for all Accounts Payable/Accounts Receivable activities.
Reconcile bank statements and financial discrepancies.
Process and record vendor invoices.
Verify and reconcile expense reports.
Prepare and issue payments to vendors in a timely manner.
Generate and send out invoices to clients.
Record and reconcile client payments and monitor and follow up on overdue payments.
Provide general administrative support to the senior team.
Organize and maintain financial documents and records.
Assist in the preparation of financial reports and presentations.
Maintain organized and up-to-date financial records.
Assist in maintaining accurate financial records.
Support tax reporting activities.
Support with budget preparation.
Contribute to process improvements within finance and accounting.
Undertake additional bookkeeping tasks, other projects, and relevant ad hoc requests as needed.
Office Administration:
Tracking and ordering office supplies and kitchen supplies.
Greeting clients, making their visit a comfortable experience.
Perform a wide range of administrative functions including filing, archiving, mail, deliveries as needed.
Support with booking travel and reservations as needed.
Coordinating third party and vendor services, and other office duties as required.
HR:
Support with benefits administration.
Maintain and update employee records.
Support with recruitment and onboarding activities.
Support with drafting HR documentation, and other duties as required.
Skills & Qualifications:
A diploma or degree in Administration, related field (or equivalent work experience).
1-2 years of professional experience with bookkeeping.
Understanding of HR Admin tasks is an asset.
Solid understanding of accounting principles and bookkeeping practices.
Experience with Accounts Payable and Receivable is a must.
Proficiency in Microsoft Office Suite and relevant accounting software.
Strong attention to detail and accuracy.
Ability to handle confidential information with integrity and professionalism.
Strong verbal and written communication skills.
Ability to work collaboratively in a team environment.
Eagerness to learn and take on new responsibilities.
Exceptional organizational and time management skills, able to manage competing priorities, deadlines, and the flexibility to adjust to changing operational needs.
Ability to analyze financial data and prepare financial reports, statements, etc.
Working knowledge of short and long-term budgeting and forecasting is an asset.
Experience with improving internal controls.
A proactive, hands-on strategic thinker with solid problem-solving.
Solid, overall business acumen, work ethic, and a strong mindset for continuous improvement.
Ability to commute or plan to relocate before starting work (required); this is a full-time, non-remote position based in downtown Toronto, Ontario (not remote).
We take immense pride in our high performing, collaborative team. We recognize and value the uniqueness of every individual who works at Dokainish & Company, and we aim to harness our strengths into a synergistic team that thrives in an environment of open communication, accountability, trust, and respect.
We are highly skilled when moving ideas into actions and empower each other to deliver outstanding results.
If you believe your skillset, drive, qualifications, and experience is a match, we welcome your application and can’t wait to hear from you.
We thank all applicants for their interest in joining Dokainish & Company. Please note only those candidates considered for an initial interview will be contacted.
Dokainish & Company is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to age, gender, race, colour, religion, sexual orientation, gender identity, national origin, disability, age and veteran status, or any other protected status required by applicable law.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and Dokainish & Company AODA Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.
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Expected salary
Location
Toronto, ON
Job date
Sun, 11 Feb 2024 03:49:58 GMT
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