Business Support and Administrative – Executive Administrative Assistant 2

Job title:

Business Support and Administrative – Executive Administrative Assistant 2

Company

HonorVet Technologies

Job description

Title:Business Support and Administrative – Executive Administrative Assistant 2
Duration: 6+ months
Location: Ney York, New York.

• Candidate Location Requirements: Onsite in building NYC-ONE DAG in Ney York, New York.
• If hybrid, # of days contractor will be required to work onsite: 5 days/week, potential for 4 days/week in future.
• Daily Schedule & OT estimate: 40 hours/week standard core hours, no OT
• Chance for Extension (Y/N): Highly likely to extend to 18 month and likely to convert to FTE in future.

Typical Day in the Role

• Purpose of the Team: The purpose of this team is partnering with the United Nations (UN) and Non-profits on global missions to increase sustainability.
• Key projects: This role will contribute to executive administrative support primarily for the team lead and General Manager, with travel and expense support for three Senior Directors. For the General Manager, coordinates meetings and events; department financial operations, personnel operations, and facility purchasing and operations. Completes special projects as assigned. Coordinates travel arrangements. Enforces policies and/or procedures of the defined team
• This role will help book 1-2 trips per month including potential international travel. These will likely be for short conferences and will not require knowledge of international Visas.
• The team regularly hosts events, but this role will not be responsible for running or coordinating events. They would be able to attend if they want.
• Typical task breakdown and operating rhythm: The role will consist of 50% Scheduling/emails in Outlook; 30% Following up/organization and preparation; 20% culture and assisting the team – there will not be much office support or personal errand running.

Compelling Story & Candidate Value Proposition

• What makes this role interesting? – This role provides the opportunity to have high-level exposure to UN Philanthropic leaders.
• Unique Selling Points: This Team is small and close, focused on curating a familial culture. The role will work to support a former ambassador and teacher who looks to help his team grow and flourish in their roles. This team is looking for people that are willing to learn and excited to be a teammate.

Candidate Requirements

• Years of Experience Required: 4+ overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Disqualifiers: Candidates with large unexplained gaps or frequent job hopping will not be eligible for the role. This role is not for former program managers either.
• Best vs. Average: The ideal resume would contain prior experience working for the US Government, UN, or Non-profits, however strong previous experience as an executive assistant is most important. The ideal candidate has a great attention to detail and has a great sense of professionalism and being calm under pressure as this team often works with senior stakeholders and UN ambassadors.
• Performance Indicators: Performance will be assessed based on meeting deadlines, quality of work, and team feedback

Top 3 Hard Skills Required + Years of Experience
1. Minimum 6 years experience with Calendaring in Outlook
2. Minimum 4 years experience with Executive support/presence
3. Minimum 4 years experience with MS office toolsHard Skills Assessments

• Expected Dates that Hard Skills Assessments will be scheduled: ASAP after shortlisting through early June.
• Hard Skills Assessment Process: The assessment process will include 3 rounds and a take home assessment: An initial screen with the sponsor, a panel HSA with a few additional members of the team, then meet with the senior leader.
• Required Candidate Preparation: Candidates should have their prior relevant experience as an executive admin prepared prior to the assessment. Potential additional assessment. Some candidates speak to the work that they do, but the main responsibility is the calendar – don’t get distracted by the work they’re doing and get ahead of themselves

Provides executive administrative support primarily for the team lead and General Manager, with travel and expense support for three Senior Directors. For the General Manager, coordinates meetings and events; department financial operations, personnel operations, and facility purchasing and operations. Completes special projects as assigned. Coordinates travel arrangements. Enforces policies and/or procedures of the defined team(s). Skills: 5-7 years administrative experience in a fast-paced environment. Effective communication and project management skills; willingness to assist members of a team, and ability to relate well with diverse individuals. Strong customer service skills, attention to detail, and organizational skills a must. Working knowledge of email, scheduling, word processing, spreadsheets and presentation software; with experience using current version of MSOffice (Outlook, Excel, PowerPoint, etc.) preferred. May require ability to lift up to 20 lbs.

Expected salary

Location

New York City, NY

Job date

Sat, 01 Jun 2024 03:09:19 GMT

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