Clerical Officer Grade III Children’s Disability Network Team, South Mayo

Job title:

Clerical Officer Grade III Children’s Disability Network Team, South Mayo

Company

Western Care Association

Job description

Job Description:Clerical Officer Grade IIIChildren’s Disability Network Team, South MayoCastlebar, Co Mayo

• Contract 21 hours per week – Monday to Friday 9-1
• Reference Number 2024-209
• Closing Date – October 13th, 2024

Application Detail

• Please apply using current C.V.
• Further information is available by contacting: Aine Vesey, Children’s Disability Network Manager South Mayo Tel: 086-7966391 Email:

or Mary Roughneen, Staff Officer Children’s Disability Network Team South Mayo Tel: 087-4589985 Email:Job Brief (full job description attached)To provide a wide range of reception and administration supports to the Children’s Disability Network Team.Qualification & Other Requirements

• Leaving Certificate mandatory
• Administration Qualification desirable
• Minimum 3 years previous experience of working in a busy administration role is required
• Experience of working in clinical setting
• Competent and proficient in the use of MS Word / Excel & Databases
• Confidentiality is a key requirement for this role
• Ability to work under pressure to meet deadlines

Other Requirements

• Full driver’s license is essential
• All applicants will be subject to Irish Garda Vetting & Reference checks
• All applicants from Countries outside the E.U. will be required to provide relevant work authorization to take up employment in the Republic of Ireland. This must be submitted along with the Application
• All applicants will be required to access Overseas Police Clearance if they have lived outside of the Republic of Ireland or Northern Ireland for more than 6 months since the age of 18 years

Salary ScaleClerical Officer Grade III (Scale Range €25,318 to €42,805 per annum)Employment Benefitso Competitive salaryo Pension and Life Insurance Schemeo Annual leave in excess of statutory entitlemento Premiums including anti-social payments on residential rosterso Dedicated learning and developmento Flexible working opportunitieso Staff initiatives e.g. Employee Assistance Programme, Bike-to-Work Schemeo Sick pay schemeJOB DESCRIPTIONJob: Administrator Grade IIILocation: Children’s Disability Network Team Castlebar, Co. MayoHours of work: 9am – 2pm Monday to FridayContract Type: 1 Year Fixed Term ContractReporting to: Children’s Disability Network Manager & Staff OfficerJob Brief:To provide a wide range of reception and administration supports to the Children’s Disability Network Team.Qualification & Requirements for the Role

• Leaving Certificate mandatory
• Administration Qualification desirable
• Minimum 3 years previous experience of working in a busy administration role is required
• Experience of working in clinical setting
• Competent and proficient in the use of MS Word / Excel & Databases
• Confidentiality is a key requirement for this role
• Ability to work under pressure to meet deadlines

Duties:

• Provide administrative supports to the Team
• Provide all necessary administration supports to teams and clinics to include typing of meeting agendas, team minutes and IFSP’s, updating the management Information System and soft copy records in this regard and any other administration supports as required
• Provide typing services to support general clinic administration to include: Letters, reports, submissions, mailings, memos, agendas, minutes (to include attendance at meetings as required), and any other correspondence as delegated
• Assist with the preparation of files as requested under FOI and GDPR
• Establish and maintain efficient office practices as to support the efficient workings of the CDNT
• Maintain effective filing and archiving (hard and soft copies) of all Service/Service user records
• Become proficient in the use of the HSE Service Owner Management Information System and other relevant databases
• Process and issue consent packs to all referrals
• Provide switchboard support by answering the phone and directing queries to appropriate members of the team.
• Responsible for informing families (via telephone and post) of scheduled appointments.
• Responsible for ensuring that Covid-19 protocols are followed.
• Responsible for management of outgoing and incoming post (i.e. logging same in database, distributing incoming post).
• Photocopy and scanning.
• Provide support to clinicians prior to assessments by booking assessment rooms adequate for purpose and ensuring the assessment room is ready (i.e. chairs, mats, equipment).
• Complete tasks with high levels of attention to detail.
• Understand and work within CDNT code of confidentiality.

Communication

• Ensure that good, clear and respectful communications and relationships are developed and maintained with children and families, colleagues, CDNM & colleagues.

Training and Development

• To participate in training programs and other developmental needs as identified by the Children Services Manager & Western Care.

Flexibility

• The appointee is expected to have a high level of flexibility, and a willingness and ability to develop new approaches to their work as service needs require. Duties and responsibilities of any post in the services are likely to change with the ongoing needs and developments of the services and the changing hopes and expectations of individuals supported by the Services.
• The appointee will be required to carry out such other duties appropriate to their employment as may be assigned to him/her from time to time.

Confidentiality:

• CDNT has a code of confidentiality. All staff working within CDNT are bound by the code of confidentiality.
• All information that is obtained through work with children, their families and carers is strictly confidential and must not be shared outside the CDNT unless acting on the instructions of the CDNM.
• GDPR compliance, In the course of carrying out the duties of this job and working with others which will include but is not limited to compliance with all GDPR policies and procedures, attending all GDPR training sessions, ensuring personal responsibility for implementing safeguards and measures as directed, to minimise exposure to breach GDPR.

Salary ScaleClerical Officer Grade III – Scale Range €25,318 to €42,805 per annumInformal Enquires to:Aine Vesey Children’s Disability Network Manager South MayoMobile: 086 7966391 Email:Mary Roughneen Staff Officer Children’s Disability Network Team South MayoMobile: 087 4589985 Email:

Expected salary

Location

Castlebar, Co Mayo

Job date

Sun, 29 Sep 2024 05:16:52 GMT

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