Clerk, Fleet Management

Job title:

Clerk, Fleet Management

Company

Canada Post

Job description

Job Requisition Id: 175582
Business Function: Fleet Operations
Primary City: Mississauga
Other Location(s):
Province: Ont. – GTA
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: UPCEA03
Number of Vacancies: 1
Salary: Starting at $42,891
Job Closing Date (MM/DD/YYYY): 03/11/2024

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

Job Description

Reporting to the Analyst Maintenance Services, provides a variety of administrative services requiring knowledge of the Corporation’s Fleet Management Procedures as well as legislative requirements pertaining to the appropriate Ministry of Transport licensing requirements. Prepares a variety of both canned and custom Fleet Management reports requiring skills in Excel, Access and Lotus in order to create databases and develop standalone custom reports.

Job Responsibilities

Below are the main job requirements and responsibilities for the Clerk, Fleet Management.

• Prepares and inputs data in both automated information systems and stand-alone custom databases, produces canned reports as well as develops standalone reports, and verifies accuracy of information reports for use by other divisions such as Delivery Services, City Services, Urban Services and Fleet Management.

• Administers contracts and processes invoices for vehicle maintenance and fuel contracts to capture vehicle maintenance costs of Fleet Management. Prepares journal vouchers on a monthly basis.

• Validates General Ledger and other accounting reports and assists the Fleet Management Centre supervisor in the preparation of budgets, outlooks and variance analyses.

• Orders new and spare credit cards for the purchase of fuel for all vehicles and maintains up to date information on all credit cards both in service and out-service. Purchases registration for all vehicles in region. Responsible for transfers of ownership from leases being bought out.

• Produce monthly individual garage budget variance reports for management teams. Maintains files on contracted work and parts purchase for warranty tracking purposes. This requires a working understanding about vehicle repair costs and part costs in order to control expenditures in small sites.

Job Responsibilities (continued)

• Maintains up-to-date information for Fleet Management personnel administrative documents such as application for leave, employee requests for disbursement, employee personal files.

• Maintains records of vehicle operators and their qualifications, and also maintains schedule of courses and drivers requiring and receiving training.

• Exchanges information on a regular basis with the Ministry of Transport regarding vehicle licenses, air care programs, vehicle parking tickets etc.

• Gathers relevant information from different offices, enter information and prepare accident reports and the calculation of accident statistics.

• Provides administrative services for the division such as telephone answering, typing, ordering supplies and on-the-job training on procedures to co-workers.

Qualifications

Education

• Completion of secondary school according to provincial standards or equivalent (GED) is required AND
• Completion of post-secondary (College/University) course(s) in a related field is required.

Experience

• 1-3 years of related work experience is required.

Other Candidate Requirements

• Not Applicable

Other Information

For candidates who do not possess the selection standards prescribed, an equivalent combination of education, training and related work experience may be considered.

Successful candidate will be expected to report onsite for this role.

Essential Requirements

Knowledge:

• Working knowledge of Microsoft Office (i.e., understand the major features of each software application)
• Working knowledge or experience with SAP and Maximo an asset (i.e., understand the major features and basic use of each software application)
• Project Scheduling and Change Management methods
• Database development (Excel & MS Access)

Skills and Abilities:

• Administrative work experience in the Motive Power and Transportation field experience is an asset
• Analyzing data, preparing cost/benefit analysis, evaluating system proposals, and testing designs would be an asset.

Personal Suitability:

• Effective interpersonal skills
• Adapts well to changes
• Collaborative
• Initiative, reliability

Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post’s Substance Use Policy.

Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

Our signature behaviours

Make the call – We’re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination- We understand Canada Post’s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches. Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride- We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.

Our values
Our Values have three dimensions: “We matter as individuals, We matter to one another, We matter to our country”
TRUST
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority.
We do our best work when we trust each other.
We value the trust Canadians have in us, and understand it is earned with every decision and interaction.
RESPECT
I understand respect is the foundation of a successful workplace.
We respect each other as colleagues and treat each other as we would like to be treated.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do

Expected salary

$42891 per year

Location

Mississauga, ON

Job date

Wed, 28 Feb 2024 02:40:06 GMT

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