Company Secretarial Assistant

Job title:

Company Secretarial Assistant

Company

Just

Job description

At Just we encourage a flexible and agile working environment for the majority of our opportunities. Get in touch with us to discuss in more detail.About the roleWe are looking for a Company Secretarial Assistant to ensure that the Board and Committees are effectively organised to enable the Group to focus on its strategic priorities, and to provide administrative support to the Company Secretarial team.The ideal candidate will have a strong desire to be brilliant in all tasks within their remit, demonstrate excellent attention to detail, oral and written communication skills, have strong stakeholder management skills and be able to collaborate and work closely with other team members. The ideal candidate should also be able to adapt to the changes that working in a fast paced environment inevitably brings to the role.ResponsibilitiesAct as a key point of contact to the Group Chair and Non-Executive Directors and provide administrative support.Proactively manage Board and Committee meeting schedules and the Company Secretarial inbox and calendar.Provide administrative support to the Group Company Secretary and the Company Secretarial team.Provide Board and Committee support including pack preparation and distribution of materials.Manage meeting logistics including room bookings, guest passes, catering and IT requirements to support the smooth running of Board and Board Committee meetings.Coordinate arrangements for Board strategy days, Board dinners and shareholder general meetings.Assist the Company Secretarial team in supporting and coordinating the director training programme.Provide support for the plc year end activities and subsidiary annual reports’ approval process.Board portal management.Maintenance of Company Secretarial filing systems.Invoice and expense payment administration.Support the management of delegated signing authorities.Assist with the maintenance of Company Secretarial items on the Group’s intranet.Respond to ad-hoc information requests, regulatory information and auditor requestsSkills & ExperienceWe are looking for an enthusiastic person who is keen to learn. Proven relevant administrative experience would be useful.Whilst not a pre-requisite for the role, experience of working for a financial services firm is desirableStrong planning and organisation skills, and highly disciplined;Excellent written skills with strong attention to detail;Strong interpersonal skills, with ability to present complex concepts in a clear and concise manner (excellent communicator);The ability to work well to tight deadlines and under pressure;Good influencing skills;Ability to work independently, prioritise workload and solve problems;Sound judgement;Maintains confidentiality;Good team player;Advanced user of Microsoft Office applications including Word and Outlook; andGeneral understanding of business structures and processes.Company BenefitsA Competitive Salary, Pension Scheme and Life AssuranceAlong with 25 Days Annual Leave plus an Additional Day on us for your BirthdayPrivate Medical Cover and Income Protection, just in caseA generous and highly achievable bonus scheme – paid annually based on individual and company performance against targetsOpportunity to progress within your career both in-role and within the companyFREE access to the Headspace App, a 24/7 Employee Assistance Helpline and Trained Physical & Mental Health First Aiders (On-Site)A variety of Employee Funded Benefits available to you via our Online Benefits PortalPlus, several additional purchase options available for you and your loved onesAbout UsWe’re a FTSE 250 Financial Services company who specialise in retirement solutions and right now, our world is moving pretty quickly.How people work, save, and plan for the future is all changing. A new generation of retirees needs a new kind of retirement company. A company who will look for new ways of doing things – and will always put the customer first.That’s who we are. We’re a company on a mission: to become a beacon for the entire retirement industry. Because we believe everyone deserves a fair, secure, and fulfilling retirement. And with you on our team, we’re going to make sure they get it.We’ve built our sustainability strategy around the United Nations Sustainable Development Goals (SDG) and have selected goals where we believe we can make the most difference. By aligning our activity with these global goals, we can make sure we play our part in addressing the wider issues facing the planet and leave a positive legacy to the world. You can read more about our sustainability strategy .Diversity, equity and inclusion are priorities for us. Having a diverse, talented workforce with colleagues of different backgrounds, world views and experiences is the right thing to do. It’s also the most effective way to succeed, innovate and better serve our customers now and in the future. We are committed to our targets on gender and ethnicity and run a number of successful mentoring and sponsorship programmes for our colleagues from diverse backgrounds. We have multiple active employee network groups which champion issues including gender, ethnicity, sexual orientation, disability and neurodiversity. You can read more about our DE&I strategy and commitments .What’s clear about working at Just is that we care. We care about our customers, our purpose, our environment, inclusivity, wellbeing and most importantly – each other. We look forward to welcoming you to the team soon.

Expected salary

Location

London

Job date

Fri, 26 Apr 2024 04:58:03 GMT

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