This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=43958″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-SWZ-00217, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.
Introduction
OBJECTIVES
This tender aims to establish a Long-Term Agreement (LTA) with a single supplier for a minimum period of one year. The LTA will be subject to extension based on good performance and upon mutual agreement for up to a maximum of 3 years.
SCOPE
- The contractor shall conduct regular systematic inspection of the work of cleaners and shall be responsible for providing adequate supervision to assure competent and satisfactory performance of the services. One person who will be a supervisor must be assigned to represent the cleaners on site and be the Contractor’s focal point.
- The contractor must obtain the approval of the UNDP Representative on the satisfactory completion of the cleaning service task performed.
- The contractor should let their staff be aware that they might be random inspection prior to entering or departing the UN premises.
- The UN Security might check any outgoing trash bags.
- The contractor should provide transportation to their staff to and from working locations.
- The contractor is prohibited from using any tools or equipment with loud noise.
- The contractor should obtain the approval of UNDP Representative on the cleaning materials.
- The contractor should send to the working location sufficient and agreed upon number of staff and provide their names and ID numbers to the UN Security.
- The contractor should provide full Uniform including PPE and clear name tags for all staff.
- The Contractor and their staff should take the necessary safety measures to perform the work assignment.
- The cleaner on site must report all maintenance issues to the UN Representative
EXPECTED OUTPUTS & DELIVERABLES
- Cleaning of office space, meeting rooms, stairways and common areas, this includes vacuuming the carpet and mopping the tile.
- Sweep the foyer and pavement in front of the UN Building
- Daily and frequent cleaning of toilets and kitchens to ensure that they are hygienically clean
- Cleaning the security guards’ rooms on daily basis.
- Preparation of conference/ Meeting rooms for meeting including Seating rearrangement, provision of tea services for office meetings and cleaning after the meeting.
- Provision of tea services to Staff and washing their cups and dishes
- Provision of sanitary bins and collection/disposal of the sanitary waste from the toilets.
- Disposal of trash from offices, clearing of office bins, dusting and polishing of office furniture.
- Steaming and deep cleaning of office carpets four times a year or as and when necessary to remove carpet stains (at least four times a year upon approval)
- Cleaning of windows – internal and external (the external cleaning of windows should be done at least four times a year upon approval).
- Washing of the carpets on the ground floor every 2 weeks or when seen to be dirty.
- To carry out all cleaning that is necessary to make the offices a healthy environment to work in.
- Fumigation for rodents and cockroaches once a year.
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: <a target="_blank" href="https://www.UNDP.org/procurement/business/resources-for-bidders” rel=”noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer”>https://www.UNDP.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Documents :
<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-SWZ-00217″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)
