Bill and Melinda Gates Foundation
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JOB DESCRIPTION
Job Summary
To support the effective implementation and understanding of this system, IRENA is seeking a qualified consultant to design and deliver comprehensive training sessions on performance management and appraisal system.
Assignment
Under the overall guidance of the Director, Administration and Management Services (DAMS) and under direct supervision of the Chief, Human Resources, the consultant will perform the following duties:
- Scope – Training topics to be addressed for Staff Members and Managers Groups
(Considering IRENA’s PMAS policy, processes and tools):
- Training for Staff Members:
- Gaining a clear understanding of the appraisal process
- Setting and achieving realistic, SMART goals
- Effectively receiving and utilizing feedback
- Developing strong self-assessment skills
- Focusing on personal development and growth
- Training for Managers:
- Emphasizing evaluation techniques and constructive feedback
- Enhancing leadership and coaching abilities
- Understanding compliance aspects of performance management
- Addressing bias and ensuring objectivity in assessments
- Effectively managing and addressing underperformance
- Training for both Staff Members and Managers:
- Aligning team and individual objectives with organizational goals
- Promoting open and transparent communication
- Building a culture of continuous feedback
- Encouraging collaborative problem-solving
- Understanding and addressing the consequences of underperformance
- Development of Training Materials:
- Design comprehensive training materials, including manuals, presentations, and case studies, aligned with IRENA’s PMAS and the objectives outlined in the ST Directive.
- Develop training materials for online delivery modules as ongoing resources for staff.
- Ensure that training materials emphasize key elements of the PMAS, such as objective setting, mid-point reviews, final appraisals, and performance improvement plans.
- Delivery of Training Sessions:
- Conduct interactive training sessions for IRENA staff (11 days) and supervisors (3 days), focusing on the principles and application of the PMAS as per the IRENA Policy Directive.
- Facilitate workshops that deepen understanding of the linkages between individual performance, the PMAS, and the overarching goals of IRENA.
- Provide guidance on effective communication techniques for giving and receiving feedback within the context of performance management.
- Post-Training Support and Evaluation:
- Develop and implement a post-training evaluation process to assess the effectiveness of the training sessions.
- Provide ongoing support to staff and supervisors following the training to address any questions or challenges in implementing the PMAS.
- Create and submit a report summarizing the training outcomes, participant feedback, and recommendations for future training initiatives.
- Documentation and Reporting:
- Prepare and submit detailed documentation of all training materials, including participant handouts and facilitator guides.
- Coordination and Additional Tasks:
- Continuously coordinate with IRENA management and relevant staff throughout the project to ensure feedback and recommendations are incorporated into respective work outputs.
- Perform other tasks as assigned by the Chief, Human Resources.
Consultant Fee
IRENA shall pay the Consultant USD 500 per day, maximum of 25 workdays within duration of the contract, upon satisfactorily certified Consultant’s deliverables, as per the payment and deliverables schedule below.
Deliverables and Payment Schedule (Specific deliverablesand terms of payment)
Deliverables Planned Delivery Date Days/Payment (USD)
D1 Development of Training Materials Nov 2024 7 Days /USD 3,500
D2 Delivery of Training Sessions Nov 2024 14 Days, USD 7,000
D3 Post-Training Support and Evaluation Dec 2024 2 Days, USD 1,000
D4 Documentation and Reporting Dec 2024 2 Days, USD 1,000
Payment based on the above deliverable/s (deliverable – based contract), certified by the assigned personnel.
Qualifications:
Education:
Advanced degree in Human Resources Management and/or Development, Organizational Development, Adult Education, or a related field.
Experience and skills required:
- At least 10 years of experience in designing and delivering training programs, with a focus on performance management and appraisal systems.
- Strong knowledge of HR best practices, particularly in performance management and appraisal systems within international organizations.
- Proven experience in developing training materials and delivering engaging and interactive training sessions.
- Strong analytical and report writing skills, with the ability to evaluate training effectiveness and make data-driven recommendations.
- Excellent communication, training delivery and presentation skills, with the ability to engage diverse groups of participants.
- Proficiency in standard e-learning platforms.
Language proficiency:
- Fluency in English (written and verbal)
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