Coordination and Engagement Specialist

Job title:

Coordination and Engagement Specialist

Company

United Nations Development Programme

Job description

Efficiency/effectiveness of BERA Directorate and internal communications

• Manage strategic planning for the Deputy Director and coordinate with internal and external partners to identify and prioritize engagement opportunities and prepare recommendations/justifications on the strategic/role placement of BERA and/or UNDP senior management in key partnership/advocacy events, in close coordination with the Special Assistant to the Director;
• Coordinate, edit/review, quality assure and provide strategic value add to the preparation of background documents and strategic points ahead of senior management’s meetings, missions and other strategic engagements internally and externally, including for UNDP’s second-highest decision-making body – the OPG;
• Facilitate cross-team/inter-bureau collaboration to ensure timely preparation of strategic, high-quality briefs, presentations, and other substantive materials in support of BERA senior management engagements and missions;
• Track fulfillment of BERA senior management/ExO requests and directives; liaise with BERA teams to ensure and facilitate timely follow-up and delivery on commitments to ExO;
• Draft substantive materials (e.g. briefs, programmes, presentations, letters) to ensure alignment with senior management expectations and standards
• Attend meetings and ensure all follow-up correspondence, note-to-files, timely feedback to colleagues in the Bureau and that the senior management’s commitments and agreements are appropriately followed upon.
• Manage internal communications from BERA senior management, including BERA Directorate pages on the Intranet and announcement from senior management; review and quality assure BERA’s inputs to the Executive Office’s corporate newsletter.
• Backstop Special Assistant to the Director when on leave/mission.

Co-lead coordination with the Executive Office on preparation ahead of strategic engagements and corporate priorities

• Advise on strategic planning, including missions travel, for the Administrator and Associate Administrator in close coordination with Representation Offices and Regional Bureaux to traditional donor countries, emerging donor countries, IFIs, private sector partners and other stakeholders.
• Coordinate, edit/review, and quality assure substantive materials from BERA ahead of the Administrator’s and Associate Administrator’s engagements and meetings.
• Consolidate, review and advise on BERA contributions and recommendation ahead of corporate and intergovernmental engagements including the GA, HLPF, G20, WB Annual Meetings etc. where UNDP Senior management participates.

Manage the Cross-functional Teams (CFT) Project:

• Lead the operationalization of overall CFT governance, implementation, monitoring and reporting.
• Draw lessons learnt, best practices and identify efficiencies to support the implementation of CFT deliverables that can aid the BERA line functions.
• Prepare regular reporting and convene check-ins/meetings with CFTs and liaise across Bureaus (with BMS, etc.) to drive CFTs towards successful implementation. Link the work and deliverables of the various CFTs to BERA’s annual strategic priorities.
• Oversee uptake of work developed as part of the CFTs, including refinement of new templates, processes, business operations etc.

Coordinate targeted partnerships and communications initiatives:

• Lead the work on the development of the corporate events calendar, including ensuring close engagement by all stakeholders; strategically roll-out the calendar across UNDP; presenting and briefing senior management on the tool; conceptualize and lead updates from a functional and process perspective together with BMS.
• Connect emerging and innovative key communications and partnerships initiatives to ensure integrated and comprehensive advisory services and offer coordination support across BERA and beyond.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.Supervisory/Managerial Responsibilities: NoneCompetenciesCoreAchieve Results

• LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.

Think Innovatively

• LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.

Learn Continuously

• LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.

Adapt with Agility

• LEVEL 3: Proactively initiate and champion change, manage multiple competing demands.

Act with Determination

• LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results.

Engage and Partner

• LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration.

Enable Diversity and Inclusion

• LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.

Cross-Functional & Technical competenciesBusiness Management – Partnerships Management

• Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Business Direction & Strategy – System Thinking

• Ability to use objective problem analysis and judgement to understand how

interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the systemBusiness Management – Project Management

• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Partnership management – Relationship management

• Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Business Management – Communications

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels

General – Public relations

• Ability to build and maintain an overall positive public image for the organisation, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public

Business Management – Portfolio Management

• Ability to select, prioritise and control the organization´s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment

Required Skills and ExperienceEducation:

• Advanced university degree (master’s or equivalent) in economics, business administration, social sciences or related field is required, or
• A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

• Minimum of 5 years (with master’s degree) or 7 years (with bachelor’s degree) of relevant experience with international organizations (NGOs, UN system, multilateral cooperation, etc.) is required.
• Sound knowledge of UN/UNDP systems, procedures and policies is required.
• At least 5 years of experience working at UNDP is an asset.
• Experience of working across communication and partnership portfolios is an asset.
• Experience of project management is an asset.
• Experience of leading knowledge management is an asset.

Language Requirement:

• Fluency in English is required.
• Working knowledge of another UN language is an asset.

DisclaimerUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Expected salary

Location

New York

Job date

Fri, 14 Jun 2024 04:34:51 GMT

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