Deputy Finance Manager

Job title:

Deputy Finance Manager

Company

UK Parliament

Job description

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House of Commons

The House of Commons is a unique and exciting place to work right at the heart of the UK’s thriving democratic system.

Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community.

Staff Benefits

In addition to your salary, we offer including:

• 30 days’ annual leave (increasing to 35 days after first full leave year).

with an average employer contribution of 27%. * Access to training and development.

• Flexible working.
• Interest free season ticket loan and bicycle loan.

Introduction

The Finance, Portfolio and Performance (FPP) team is critical to supporting a thriving Parliamentary democracy. We play a leading role in delivering the House of Commons’ Strategy and corporate priorities through business and financial planning, analysing performance, and supporting the delivery of projects and programmes across Parliament. Equally important are the financial services, systems, accounting, reporting and Members’ services that we provide to keep the House of Commons Service working effectively and efficiently on a day-to-day basis.

The Role

There are 2 roles available:

Deputy Finance Manager – Cash Management x 1 (Permanent)

Deputy Finance Manager – Accounts Payable x 1 (18 month FTA)

The Financial Services Team engages with a range of stakeholders at all levels to ensure that financial processes run efficiently and that people can easily follow them. Financial Services covers a broad range of functions including; purchasing, income, cash and treasury management, grants management, and processes that impact individuals directly such as expenses and reimbursements. The Financial Services Team partners with users of the system and business areas, to help them with standard financial processes and general operational queries. They support and deliver data processing and transactional activity fundamental to the accounting processes and supporting the flow of resource around the organisation.

The Accounts Payable Team within Financial Services ensures invoices and requests for payment are appropriately processed, ensuring the House’s obligations are duly met. This team provides key financial services for the House of Commons, including supplier management, payments processing and supporting compliance with IR35 and CIS tax requirements. They work closely with the Cash Management Team to ensure that resources are available to pay owed amounts, supporting the cash flow process. This supports the maintenance of the Supplier Masterfile, ensuring details are appropriately captured, stored and disposed of.

The Accounts Receivables Team ensures that money owed to the House is appropriately collected. They create sales orders, capture requests for payments and reconcile received funds, ensuring that they are properly accounted for.

The Cash Management Team ensures that the House has the correct funding to meet its obligations and liaises with HM Treasury to ensure the House is funded. They work with key stakeholders to understand the fiscal needs of the organisation and produce suitable cash flow forecasts. They collect and account for cash collected on the Estate and ensure it is properly recorded and deposited. The Accounts Receivable Team also maintain the Customer Masterfile, ensuring details are appropriately captured, stored and disposed of.

The House of Commons has recently undertaken an independent review into financial management, examining key elements of financial management, including contract and programme management, to ensure the House has robust processes and controls in place to manage its finances. The jobholder will have a key role to play in supporting the implementation of recommendations following the review.

Some of the responsibilities for this role include:

Depending on their role, the Deputy Finance Manager is responsible for supporting the Finance Manager for Accounts Payable or Accounts Receivable/ Cash Management to manage the outcomes of their respective teams and line management of Senior Accounts Officers.

For Accounts Payable this includes maintaining the integrity of the payables ledger which enables the accurate, timely and efficient payment of House of Commons Suppliers and reimbursements. This team provides key finance services for the House of Commons, including supplier management, payments processing and supporting compliance with IR35 and CIS tax requirements.

Effective Financial Management – Accounts Payable

Responsible for supporting the management of all activities of the Accounts Payable Team. These activities include all supplier invoice processing, statutory compliance, payments and banking.

Provide advice on the application of the Construction Industry Scheme and IR35 intermediaries legislation.

Production of KPI reports and key controls.

Lead on the monitoring, preparation, and submission of the monthly CIS return including the submission to HMRC.

Maintain and manage access arrangements for BACS users with the banks, ensuring they are up to date and carry an audit trail.

Effective Financial Management – all roles

Champion effective financial controls across the organisation by promoting financial best practice and applying relevant control frameworks. Supporting the development of key financial services policies.

Monitor and report performance, ensuring core tasks are effectively delivered.

Support improvements in system, processes and staff capabilities.

Provide pro-active steps to ensure compliance with regulations and statutory requirements.

Leadership and Management – all roles

Oversight of team members and other’s work and developing leadership skills within and across teams. Motivating and developing staff, embedding principles of equality, diversity and inclusion, and ensuring that the team makes a significant, positive contribution to the achievement of vision and business goals.

An understanding of the value-adding role of Finance within the public sector, and a genuine commitment to integrating Finance as an enabling function within the business’s decision-making.

Stakeholder Engagement – all roles

Building and maintaining key relationships, in particular developing trust and rapport. This includes managing the expectations of managers and stakeholders.

Engage and manage external service providers and third parties that can help improve financial services and operations.

Build trusted relationships with suppliers and support supply chain management, responding to verbal and written queries from suppliers and customers.

Security

Successful candidates will be required to complete pre-employment checks. This includes security vetting to Counter Terrorist Check (CTC) level or higher, as described in the job description. All successful candidates are required to pass these checks before an offer can be confirmed.

To enable meaningful checks to be carried out you will need to have lived in the UK for a sufficient period of time. To undergo a CTC, you must have normally resided in the UK for a minimum of 3 years out of the last 5 years.

for further information.

Hours

We offer a range of flexible working options and actively encourage applications from candidates expressing a wish to perform the role in a flexible working arrangement such as part-time working, job-share and compressed hours.

Net conditions full-time working hours for staff of the House are 36 hours per week. This excludes daily meal breaks of one hour. The exact daily times of attendance will be agreed with line management.

Hybrid working

Our mission is to support a thriving parliamentary democracy – and today more than ever, this means being ready to carry out our essential functions in Westminster and elsewhere. We support colleagues to deliver excellent services on the Parliamentary Estate and remotely, while the balance of location varies according to the requirements of each job role. If you are selected for an interview, please discuss the working arrangements for this role with the interview panel.

Workplace adjustments

As an inclusive employer, the House of Commons supports individuals in need of workplace adjustments. The workplace adjustment process prevents, reduces or removes problems you might face at work. Adjustments can be requested to help with obstacles relating to mental health, and physical or non-physical requirements. You can request a workplace adjustment if you have a disability and/or experience a difficulty or disadvantage in your workplace.

Skills and Experience

To be successful in this role you will demonstrate:

• It is desirable that the applicant holds a level 4 finance qualification (AAT, CCAB or equivalent) and has a good understanding of financial services, along with practical experience of their application to an organisation’s financial operations.
• Ability to fosters a culture of knowledge sharing and collaboration between the business, finance and other corporate services.
• A business focus, with ability to identify customer needs, and react to change to manage emerging priorities to tight deadlines, respond to varying situations in a professional manner and deliver tailored operational finance processes in response to changes in the environment.
• Strong organisational skills with the ability to effectively prioritise your own work as well as supervise/delegate workload of the team and team members.

Next Steps and Additional Information

Application and selection process

Further details will be provided if you are successful at the initial application stage.

We may ask you to complete a test, presentation or other assessment as a part of your recruitment process.

If you are invited to interview, we will ask you a combination of competency questions and role specific questions solely based on the criteria below. Any presentation or test requirements will be clearly communicated to you well in advance of your interview.

As a Disability Confident Leader, it is important that we are able to make appropriate arrangements or adjustments where necessary in order to create a full and equal participation in the selection process. If you require any reasonable adjustments, please contact the recruitment team to see how we can meet your needs.

How to apply

​​All applications should be sent to ​​

Please clearly specifiy the role you wish to apply for in the subject heading.​​

In order to apply for these posts please submit:​​

Your CV (max. 4 pages) in Word format not PDF; ​

A personal statement in Word format not PDF, limited to no more than two sides of A4, first stating your motivations to apply and then describing how you meet the role specific requirements given your skills and experience.

A completed Diversity Monitoring Form ( ). If you do not wish to provide a declaration on any of the particular characteristics, you will have the option to select ‘prefer not to say’. The information you provide when submitting your application will help us monitor our progress towards the House of Commons becoming a more inclusive employer.

If invited to interview you will be assessed on your experience, technical skills as well as the the criteria based on the job description.​​

Expected salary

£34980 – 39396 per year

Location

London

Job date

Thu, 07 Mar 2024 07:01:47 GMT

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