Deputy Portfolio Manager

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Description

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UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. This is a recognition of the interconnected nature of development risks and crises that the world is facing and that calls for assembling of multidisciplinary teams for an integrated and systemic response. Therefore, UNDP personnel are expected to work across issues, units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration.

Duties and Responsibilities:

Ensure effective pipeline development and portfolio management:

• Support the development and management of a high-impact portfolio, including the effective administrative and technical work, and the adherence to policies, 
• standards and guidelines.
• Advise and support the Portfolio Manager for the project’s financial delivery under the portfolio.
• Advise and support the Portfolio Manager to provide administrative oversight such as efficient use of resources, financial performance against AWP/budget, timely preparation of donor reports
• Ensure the coordination and preparation of project initiation plans, project documents and project proposals under the climate resilience, environment and energy portfolio, draft and review documents as needed to ensure consistency within the portfolio and compliance with UNDP practices and donor contractual obligations.
• Monitor the implementation by project teams to ensure that all projects are aligned and comply with corporate standards. including Results-Based Management (RBM), Social and Environmental Standards (SES), Protection from Sexual Exploitation, Abuse and Harassment (PSEAH) and Grievance Redressal Mechanism (GRM) and with effective reporting.
• Ensure the proper closure of projects within the portfolio, ensuring compliance with UNDP standards.
• Contribute to the negotiation process of the climate resilience, environment and energy portfolio contribution agreements.
• Contribute to the coordination of the contribution agreements management process including the facilitation of any clearance process, due diligence, and recording process (DMS, Quantum, internal database, etc.)
• Monitor and report on the pipelines and resource mobilization of the portfolio.
• Ensure the contribution receipt and facilitate the payment requests to the donors.

Ensure strategic oversight, compliance and quality assurance:

• Monitor the implementation modalities and timeframes of the portfolio to ensure compliance with UNDP practices and the donor contractual obligations.
• Oversee the portfolio reporting obligations, issue early-warnings and provide technical guidance on UNDP and donor obligations.
• Apply an adaptive management approach by monitoring progress towards results and risks to enable necessary course-corrections, including the identification of implementation challenges.
• Proactively anticipate, detect, and regularly monitor risks and propose applicable mitigation strategies.
• Oversee the tracking and reporting on audit-related processes, partner agreements, contract implementation, and flag any issues requiring management attention and action.
• Ensure that all portfolio, programme and donor narrative and financial reports comply with UNDP practices and donor contractual obligations.
• Provide guidance to implementing partners, responsible parties and project personnel on project implementation, as well as policies and procedures.
• Oversee the quality assurance appraisals and assessments of the portfolio and act as the quality assessor, as needed.

Ensure partnership building, external relations, coordination and resource mobilization:

• Ensure maintain and strengthen relationships with partners, including donors and specialized UN agencies and UNAMA, as well as civil society, to foster strategic collaborations on portfolio initiatives.
• Support the coordination of strategic advocacy initiatives to gain support from UN agencies, development partners, governments, civil society, and think tanks for resilience, climate, and energy programs.
• Act as a focal point for donor contractual communications and foster effective working processes with the donor counterparts.
• Build cross-functional relationships within UNDP to strengthen donor partnership and engagement around climate resilience, environment and energy initiatives.
• Ensure the effective functioning of the portfolio governance bodies from a programmatic and a strategic perspective through timely and efficient communication of information with partners.
• Advise and support in the efforts to pursue resource mobilization, including the identification and follow-up on strategic opportunities from traditional and non-traditional donors for implementation of the portfolio.

Facilitate the building and sharing of knowledge:

• Facilitate knowledge building and sharing within the country office, highlighting achievements, lessons learned, and methodologies for addressing challenges.
• Analyze and document lessons learned and recommendations for policy dialogue, public advocacy and future programming and organize dissemination of learning also with partners.
• Contribute to knowledge networks, thematic discourse and signature programme areas of UNDP.
• Encourage project teams to actively participate in knowledge networks and create a conducive work environment to maximize the learning potential for the team members.
• Promote programmatic learning by recording, codifying and sharing insights and takeaways during and after implementation.

Required Skills and Experience:

Education:

• Advanced University degree (master’s degree or equivalent) in Development Studies, Environment/Natural Resources Management, Climate and Energy field is required. OR
• A first-level university degree (bachelor’s degree) in the above-mentioned fields, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

• Minimum of five (5) years (with master’s degree) or seven (7) years (with a bachelor’s degree) of professional experience at the national and international level in the areas of climate, environment, sustainable energy, resilience, and recovery programmes required.
• Relevant working experience the UN/UNDP and/or international organizations is desired.
• Demonstrated experience in developing tools and methodologies to follow-up on projects and/or increase operational efficiency is desired.
• Knowledge and experience in risk management is desired.
• Demonstrated experience in translating legal/contractual obligations to simple concepts and guidance notes is desired.
• Demonstrated experience in network management arrangements with NGOs, Private Sector, academia; UN agencies and international agencies including donors is desired.
• Demonstrated experience in eco-system management approaches is desired.
• Knowledge and experience of UNDP and UN system policies and programming is desired.
• Experience in Resource Mobilization is required.

Language:

• Fluency in English is required.
• Fluency in Dari and or Pashtu is required.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/23978

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