Doctoral Training Administrative Assistant

Job title:

Doctoral Training Administrative Assistant

Company

University of Warwick

Job description

About the Role 1

This post is located and line managed in the University’s Doctoral College.

The role provides general clerical and administrative support for the Centre for Arts Doctoral Research Excellence (CADRE) and the Midlands 4 Cities AHRC funded doctoral training programme. As part of friendly team, you will be involved in a diverse range of activities associated with supporting admissions, scholarships and training opportunities.

About You 1

We are looking for people with outstanding customer service skills and the willingness and enthusiasm to provide the very best standards of student support. You will also have excellent communication skills as regular liaison with internal and external people will be necessary. You do not need to have previous experience of working within a university or working in an educational student-facing role to apply. An ability to organise conferences and other events including travel arrangements is essential. You must be able to prioritise your own workload, and to use your own initiative to work independently as well as within a team.

You will have excellent organisational, administrative and IT skills with good working experience of Microsoft Office packages and an ability to quickly learn and use new IT systems. Knowledge of Sitebuilder web software is desirable.

Full training will be provided as appropriate. Whilst training you will be expected to be working all of your working hours in the office. There may be scope for some hybrid working later, but as this is a student-facing role, the majority of the time will be spent on campus. The part-time role can be across 3 or more days.

For further information regarding the skills required for this role please see the personal specification section of the attached job description.

About the Department 1

The support for the Faculty of Arts doctoral training and scholarships is located in the University’s Doctoral College and is part of wider doctoral training support team. The Administrative Assistant will work with professional colleagues within the Doctoral College team, academic and professional colleagues from the Arts academic departments as well as with other central service staff and postgraduate research students from across the faculty and the wider university.

The Doctoral College is the central team with oversight of all postgraduate research degrees. We cover a wide variety of functions which requires liaising with every academic department and most professional services teams. We are a small but vibrant team which works flexibly to ensure we provide excellence of service while maintaining healthy life/work balances.

About the University 1

Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**.

You’ll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.

*QS World University Rankings 2024

** Research Excellence Framework 2021

To find out more about us visit our

How to Apply 1

For informal enquiries, please contact Rhiannon Martyn via email: [email protected]

To apply for this post, please attach the following documents:

· A CV setting out your career history, with key responsibilities and achievements.

· A Covering Letter explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role, with particular reference to demonstrating how you meet the Person Specification detailing the essential criteria and any desirable criteria that you may fulfil.

The interviews will be held week commencing 4 March 2024.

Closing Date: 25th February 2024.

What we Offer 1

We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities.

We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click .

We are proud to say that we are a .

Our Commitment to Inclusion 1

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages .

The University currently holds a , and a . The University of Warwick is also one of the six founder institutions of the .

Disclosure & Barring Service (DBS)

The University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against anyone who makes a Disclosure relating to a conviction or other information revealed. More information is available on the University’s Vacancy pages and applicants may request a copy of the DBS Code of Practice.

Job Description 1

Expected salary

£23144 – 25138 per year

Location

Coventry

Job date

Fri, 09 Feb 2024 08:55:26 GMT

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