JOB DESCRIPTION

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC Syria

DRC has been actively operating in Syria since 2008 mainly supporting refugees. In June 2012, DRC was authorized by the Syrian Ministry of Foreign Affairs (MoFA) to expand its humanitarian efforts and provide assistance to IDPs and the vulnerable resident population countrywide. Since then, DRC activities have been focused on NFI distributions, Shelter, WASH, Protection, Education, Livelihoods, and Mine Risk Education in six Governorates (Damascus, Rural Damascus, Dara’a, Aleppo, Hama, and Homs). While Protection/community service activities are provided to beneficiaries throughout our six Community Centers.

About the job

The HR & Administration Archiving & Scanning Clerk is responsible for maintaining and managing the organization’s HR and administrative records. This includes ensuring the accurate and efficient archiving, retrieval, and disposal of documents in compliance with organizational policies and legal requirements.

Duties and Responsibilities:

Document Management: Organize, archive, and maintain HR and administrative records, both physical and digital.
Disposal: Oversee the secure disposal of records that are no longer required
Support: Assist HR and administrative staff with document-related queries and tasks.
Confidentiality: Maintain the confidentiality and security of sensitive information.

Experience and Technical Competencies:

One year of experience in similar work.
Ability to work under pressure.
Strong organizational and time-management skills.
Attention to detail and accuracy.
Excellent communication skills.
Ability to handle confidential information with discretion.

Education:

Bachelor degree or institute degree or current undergraduates; additional qualifications in records management or administration are a plus.

Languages:

Native Arabic and advanced knowledge of English

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.

We offer:

Contract length: 2 months

Level: Casual Worker

Location: Damascus – Syria

Expected Start date: 24 April 2025

Application process:

Interested? Then apply for this position here: Archiving & Scanning Clerk – Casual Worker – Application Form

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV-only applications will not be considered.

Applications close: 17 April 2025

Need further information?

For further information about the Danish Refugee Council, please consult our website www.drc.org

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements