EMF-ECBC – European Mortgage Federation – European Covered Bond Council

Personal Assistant to the Management Team

EMF-ECBC – European Mortgage Federation – European Covered Bond Council

Brussels, Belgium

The European Mortgage Federation-European Covered Bond Council (EMF-ECBC) is the voice of the mortgage and covered bond industries in Europe and beyond. To this end, we are the key talking partner of the European Commission, the European Parliament, the Council of the EU, the European Banking Authority, the European Central Bank and the Basel Committee on Banking Supervision on all mortgage and covered bond-related questions. Our human-sized and multinational office (+/- 10 people) is located in the Arts-Loi area. We are currently experiencing significant growth and are looking to recruit a diligent Personal Assistant to the Management Team on a permanent contract basis. This is a newly created position.

Purpose of the Role

Providing high-level administrative assistance to the Association’s Secretary General and Deputy Secretary General. You will be required to respond with appropriate urgency to situations and events that require immediate responses whilst maintaining confidentiality of information. You will need to demonstrate and apply exceptional organisation and communication skills.

Job Description

• Managing diaries;
• Managing extensive travel and accommodation needs (including related travel visa, vaccination requirements etc.);
• Managing correspondence, archiving documentation and maintaining up-to-date contact details for the Management Team;
• Coordinating the preparation of background briefing notes & PowerPoint presentations for meetings of the Management Team;
• Registering the Management Team’s participation in conferences and other events;
• Overseeing the expense reporting of the Management Team;
• Organising meetings, lunches, and team events;
• Handling other organisational and administrative tasks as required.

Profile

• Bachelor’s Degree in Office Management, Languages, etc.;
• At least three to five years’ experience in a similar role at a similar level;
• Strong general IT skills (Outlook, Word, Excel, knowledge of a CRM is a plus);
• Fluency in English and French (C1+/C2 – written and spoken) is essential;
• Very good communications skills;
• Trustworthy, responsible and accountable;
• Focussed, structured and composed;
• Hands-on and flexible;
• Ability to multitask and to prioritise;
• Corporate presentation (the role will involve contact with senior industry representatives and EU officials);
• A commitment to the values and goals of the European Union.

Offer

• Starting date: ASAP!
• A permanent and full-time contract;
• A competitive salary with a complete benefits package (luncheon vouchers, group insurance, DKV (including ambulatory and dental insurance), 24 days of annual leave;
• The position is primarily based onsite in Brussels, however occasional homeworking days can be granted (to be discussed);
• A motivating and challenging role within an influential international trade association;
• Opportunities to work and develop in an international environment;
• A human-sized, dynamic and closely-knit team.

Applications (CV and letter of motivation) should be submitted by e-mail to our recruitment partner, Agnès Guilloux, [email protected], by 14 March 2025, close of business. Applications will be handled with the utmost confidentiality. All applicants will receive an answer.

Only individuals who are entitled to work in Belgium (e.g., holder of a valid work permit or EU national) should apply.