EMF-ECBC – European Mortgage Federation – European Covered Bond Council

Office Manager

EMF-ECBC – European Mortgage Federation – European Covered Bond Council

Brussels, Belgium

The European Mortgage Federation-European Covered Bond Council (EMF-ECBC) is the voice of the mortgage and covered bond industries in Europe and beyond. To this end, we are the key talking partner of the European Commission, the European Parliament, the Council of the EU, the European Banking Authority, the European Central Bank and the Basel Committee on Banking Supervision on all mortgage and covered bond-related questions. Our human-sized and multinational office (+/- 10 people) is located in the Arts-Loi area. We are currently experiencing significant growth and are looking to recruit a diligent Office Manager on a permanent contract basis. This is a newly created position.

Purpose of the Role

Reporting to the Secretary General and his Deputy, you will be in charge of ensuring the smooth running of the office with a particular focus on budgeting and financial administration.

Job Description

Operations (80% of the time):

• Organising office operations and procedures;
• Scheduling meetings and appointments;
• Managing contract and price negotiations with all suppliers, and liaising with them thereafter;
• Placing orders (catering, office supplies);
• Assisting in the onboarding process for new employees;
• Addressing employees’ queries regarding office management issues (e.g., stationery and travel arrangements);
• Preparing meeting rooms;
• Providing general support to visitors.

Financial Administration (20% of the time):

• Assisting in the preparation and management of the Association’s budget, ensuring accurate and timely reporting;
• Ensuring coordination of outgoing invoices and timely payment of incoming invoices;
• Liaising with the accountant and auditor, preparing the necessary documents for the annual audit;
• Following the Association’s cash flow and keeping an eye on the status of the Association’s finances more generally.

Profile

• Bachelor’s Degree in Office Management, Accounting or demonstrable equivalent in experience;
• At least five years’ experience in a similar role and at a similar level;
• Strong general IT skills (Outlook, Word, Excel, knowledge of a CRM is a plus);
• Demonstrable experience of using specialist accounting software is a plus (e.g., WinBooks);
• Fluency in English and French (C1+/C2 – written and spoken) is essential;
• Very good team spirit, leadership and communications skills;
• Trustworthy, responsible and accountable;
• Focussed, structured and composed;
• Hands-on and flexible;
• Ability to multitask and to prioritise (the position is multifaceted and will involve working with various team members);
• Presentable (the role will involve contact with senior industry representatives and EU officials);
• A commitment to the values and goals of the European Union.

Offer

• Starting date: ASAP!
• A permanent and full-time contract;
• A competitive salary with a complete benefits package (luncheon vouchers, group insurance, DKV (including ambulatory and dental insurance), 24 days of annual leave;
• The position is primarily based onsite in Brussels, however occasional homeworking days can be granted (to be discussed);
• A motivating and challenging role within an influential international trade association;
• Opportunities to work and develop in an international environment;
• A human-sized, dynamic and closely-knit team.

Applications (CV and letter of motivation) should be submitted by e-mail to our recruitment partner, Agnès Guilloux, [email protected], by 14 March 2025, close of business. Applications will be handled with the utmost confidentiality. All applicants will receive an answer.

Only individuals who are entitled to work in Belgium (e.g., holder of a valid work permit or EU national) should apply.