Event Coordinator (Sales and Operations)

Royal Botanic Gardens, Kew

Job title:

Event Coordinator (Sales and Operations)

Company

Royal Botanic Gardens, Kew

Job description

We currently have an opportunity for an Event Coordinator to join the Venue Hire team in a hybrid role which sits across both our sales and operations teams. Working with weddings and event clients managing sales enquiries and venue viewings while supporting the operations team with administrative duties throughout the peak summer season as well as the delivery of private and corporate events.

Hours of work

Full time

Contract Type

Fixed Term (FTA)

Contract end date

6 months, with the possibility of extension

Salary

£26,581 per annum pro-rata

Directorate

Marketing & Commercial Enterprise

Location

Kew Gardens, Richmond, Hybrid

Closing Date

10/03/2024

Documents

(PDF, 201.33kb)
(PDF, 99.65kb)

More details

The role will sit across both the sales and operations team. The sales component will involve responding to initial enquiries and conducting show-rounds of venues delivering an excellent standard of customer service. Ensuring high standards of quality are maintained in all aspects of the sales process, as well as consistently meeting deadlines and sales targets.

The operation component will focus on administrative tasks to support the operations team’s function across the wider Gardens. While personally managing an allocation of small-scale events including responding to client enquiries, conducting venue site visits for clients ands suppliers to plan all the details in the lead up to events. Followed by proactively managing the on the day event logistics to ensure everything runs smoothly. You will develop relationships with external suppliers to ensure high standards are maintained in all aspects of the planning and delivery of venue hire events.

Previous experience in an administrative role is essential for this role, as well as having exceptional attention to detail, organisational and communication skills.

We are looking for someone with a keen interest in the events industry, who is enthusiastic, has a lot of initiative and likes to get ‘stuck-in’, enjoys working in a team and has a great eye for detail. You will be required to work weekends and evenings on a regular basis.

This role is based at Kew with the option of regular home working, subject to operational requirements.

The Royal Botanic Gardens, Kew (RBG Kew) is a leading plant science institute, UNESCO World Heritage Site, and major visitor attraction. Our mission is to understand and protect plants and fungi for the well-being of people and the future of all life on Earth.

We are working to end the unprecedented extinction crisis and to help create a world where nature is protected, valued by all and managed sustainably. We will achieve these goals by drawing on our leading scientific research, unrivalled collections of plants and fungi, global network of partners, inspirational gardens at Kew and Wakehurst, and our 260 years of history.

Join us on our journey as protectors of the world’s plants and fungi.

The salary will be £26,581 per annum pro-rata.

It is anticipated that interviews for this role will be held in the week commencing Monday 18th March 2024.

Our fantastic benefits package includes opportunities for continuous learning, a generous annual leave entitlement, flexible working to help you maintain a healthy work-life balance, an Employee Assistance Programme and other wellbeing support such as cycle to work scheme and discounted gym membership. We also offer a competitive pension, an employee discount scheme and free entry into a wide range of national museums and galleries, as well access to our own beautiful gardens at Kew and Wakehurst.

If you are interested in this position, please submit your application through the online portal, by clicking “Apply for this job”.

We are dedicated to equality of opportunity and welcome applications from all sections of the community. We are committed to interviewing disabled applicants who meet the essential criteria for the post.

No agencies please.

Expected salary

£26581 per year

Location

Kew, Greater London – Richmond, Greater London

Job date

Wed, 21 Feb 2024 04:25:02 GMT

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