Events Executive

Job title:

Events Executive

Company

Haymarket Media Group

Job description

Overview:Are you looking for an exciting new role in Events? We now have an opportunity for you to join our Awards and Forums team as an Events Executive.In this role you’ll be responsible for the end-to-end project management of 3-4 events as well as providing administrative support to your line manager and the wider events team.This is a varied role that includes elements such as budget management, timeline management, design, marketing and administration. You will also act as the primary liaison with internal editorial and commercial teams, as well as key external contacts such as venues, suppliers, entrants, and sponsors.This role will allow you to build on basic events experience and develop valuable skills by managing smaller, less complex events and supporting on larger-scale projects. Responsibilities:Event Management

• Produce and maintain a timeline / event project plan for each event ensuring that the event runs to schedule and deadlines are met.
• Manage the operational delivery of events and incorporate sustainability initiatives in planning and delivery
• Ensure that all information is available for the editorial team and website in a timely fashion to meet any deadlines for the reveal of the awards shortlist and the winners of the events.
• Ensure that all Health & Safety, Risk Assessment and all other relevant information for the event is delivered in a timely and correct process (e.g. dietary requirements for the event / judging day to the venue).
• Manage the budget for your events (income and expenditure)
• Accurately process revenues from entries, table bookings and delegates (if applicable) and reconcile all revenues with the event management system and management accounts.

Operational/Administrative

• Schedule and run regular meetings for each project with all relevant stakeholders in the project (including editorial, commercial, marketing, content and senior brand representatives).
• Responsible for managing the online booking process for each event on our entry system (Evessio).
• Resolve any queries arising from bookings both with the relevant client and the relevant accounts team internally.
• Be the point of contact for event sponsors, judges or speakers regarding their involvement in any project.
• Process all entries, building a database of entrants using Evessio software, compiling a master set of all entries and judging folders containing edited sets of entries.
• Coordinate, plan and oversee the judging of awards events from facilities and catering, to the judging.
• Send out certificates, trophies and event survey questionnaires, to be received the day after one of your events.
• Provide office backup for an events manager running an event (i.e. cover their phone, take messages, collate all messages, and liaise with the events manager at the venue)

Marketing

• Brief in to the Events Marketing Team and support them with activity as needed

Skills / Experience / Knowledge / Minimum Criteria:

• A degree is not necessary but you will have attained at least 2 A Levels (or equivalent) at Grades C or above. Common sense and a can do attitude is more important than a degree.
• Good time management, punctuality and organisational skills are critical.
• Candidates must be able to work in a highly pressurised environment and to tight deadlines.
• The successful candidate will be a self-starter and resilient.
• Attention to detail is very important.
• Candidates should be able to keep accurate minutes of meetings.
• Experience of working effectively within a team is essential.
• Haymarket Events largely uses MAC computers, with Word, Excel and Evessio software, but candidates should have the ability to use a Mac or PC
• Some experience of events is necessary, but it doesn’t need to be in a professional capacity. An interest in working in Events is essential.

We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria.To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post.If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at [email protected].Why work with us?Haymarket Media Group values its people and strives to shape a better future with remarkable content. From paid content and subscription services; to integrated advertising and content marketing packages. We deliver market-leading branded experiences that inspire great decisions. From data and digital information solutions to live events, awards and professional education services.Our benefits include:

• 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days)
• Work from anywhere in the world for up to 3 weeks of the year with our ‘Work from Anywhere’ days
• Flexible working hours (core hours from 10-3) allowing you the flexibility to adapt your work schedule to your personal commitments
• Generous contributory pension scheme
• Health Cash Plans: With our health cash plans, you can access a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more

More about working for HaymarketPutting social and environmental responsibility at the forefront of our business we have aligned our current sustainability goals with the United Nations Sustainable Development Goals. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business.We want to support our people to balance their personal and professional lives and we believe our range of benefits encourages this. Nothing beats face-time with our colleagues to promote creativity and collaboration, we’ve therefore adopted a blended working model where full time employees can expect to spend 3 days of their week in the office and the other 2 working at a location of their choice.Haymarket is proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work.

Expected salary

£28500 per year

Location

London

Job date

Thu, 30 Jan 2025 04:09:52 GMT

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