Cpl Group
Job title:
Executive Assistant
Company
Cpl Group
Job description
My Client is a large global Medical Device company looking for an Executive Assistant to start immediately on a temorary basis.This position will require the successful candidate to be on site Monday-Friday at their office based in Dublin 15.Role Responsibilities include:
- •Taking control of diary / calendar management, movements, scheduling meetings both internal and external, conference calls and travel arrangements.
- Attend various management staff meetings, records minutes and action items, publishing minutes and follows up on actions.
- Responsible for the meeting cadence, aligning diaries for key meetings, circulates key information and ensures information is communicated in a consistent and timely way.
- Provide a bridge for smooth communication between the executives and internal departments and employees; demonstrating leadership to maintain credibility, trust, and support with management staff.
- Responsibility for internal communications – writing and editing newsletter articles, communication emails, all emails pertinent to CSR initiatives, global initiatives.
- Schedule complex and detailed travel itineraries for Executives; visa, air, hotel, ground transportation.
- Manage inbox emails and respond accordingly on Executive’s behalf.
- Responsible for expense management, write up in Concur, approval & submission to finance.
- Build all Executive agendas, presentation material and onsite support of all meetings in this area for Executives.
- Book conferences and room reservations in local hotels, manage contracts, catering meals, special equipment needs, transportation and other related items.
- Support the organization and execution of company or department events, Christmas events, CSR fundraising activities, and employee engagement activities.
- Acts as back up to the Personal Assistant for annual leave and as required.
- Other projects / duties as assigned.
The Successful Candidate will have:
- 5-7 years’ experience in EA role, preferably within a multinational company
- Skilled with Microsoft Office (Word, Excel, PowerPoint, Outlook), CONCUR expense management
- Has the ability to reliably commute to Damastown D15 Monday-Friday
- Professional demeanour
- Bachelor’s Degree and/or equivalent work experience supporting senior management / executives
- Is immediately available
- High level of verbal and written communications skills
Please reach out to Kristina at 01 614 6166 / with your CV
Expected salary
Location
Northside Dublin
Job date
Sun, 16 Feb 2025 05:03:46 GMT
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