Executive Assistant

Job title:

Executive Assistant

Company

Robert Half

Job description

We are seeking a dedicated and experienced Executive Assistant / Business Services Partner, this role offers a unique opportunity to combine administrative skill with project management and communication responsibilities. Working within a fast-paced client service environment. Acting as a business services partner, the EA must be comfortable wearing many hats and have exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.Responsibilities:

• Provide ongoing project management assistance in complex and confidential assignments, working closely and effectively with internal teams ensuring deadlines are met and client’s needs are served.
• Manage complex calendars, meeting schedules (in-person/virtual), and travel arrangements.
• Prepare documents, correspondence, and expense reimbursements; maintains discretion with confidential information.
• Act as a liaison for internal and external communication, ensuring smooth coordination across stakeholders.
• Assist with the coordination and execution of confidential projects, ensuring timelines and priorities are met.
• Maintain accurate and up-to-date records in the global database, including all documentation and material.
• Perform additional administrative support activities, including but not limited to, event planning, and other ad hoc projects as requested.
• Prepare high-quality deliverables and presentations for clients and stakeholders.
• Proactively support client needs foster relationships with senior-level executives.
• Build positive relationships and interfaces with high-level executives involved in highly confidential projects.

Qualifications:

• 5+ years of experience in an Executive Assistant or Project Assistant role supporting a senior executive.
• Demonstrated experience in coordinating and managing projects effectively.
• Exceptional verbal and written communication skills.
• Proven organizational and planning skills, with the ability to manage competing priorities.
• Strong interpersonal skills with the ability to build positive relationships across various stakeholders.
• Ability to complete tasks in an accurate, timely manner while maintaining a high attention to detail.
• Proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.

Total Rewards:

• Competitive Base Salary: Reflective of your skills and experience.
• Annual Bonus: Performance-based rewards.
• Annual RRSP Employer Contribution: Helping support your long-term financial goals.
• Hybrid Work Model: Enjoy both in-office collaboration (50%) and remote flexibility (50%).
• Personal Time Off: Paid vacation, sick days, and personal days to help you maintain work-life balance.
• Comprehensive Health Plan: Coverage for medical, dental, vision, life insurance, and long-term disability.
• Employee Assistance Program (EAP): Access to confidential support for personal and professional challenges.
• Employee Wellness Program: Prioritizing your health and well-being.
• Convenient Downtown Office Location: Just minutes away from Union Station.

About Us:Join a dynamic, fast-paced organization where you’ll make meaningful contributions while working in a supportive and collaborative environment. We are committed to fostering a workplace culture that values innovation, integrity, and inclusion.How to Apply:If you are a highly organized and detail-oriented professional with a proactive mindset, we want to hear from you! Submit your application today to take the next step in your career as an Executive Assistant.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.Robert HalfRobert Half est la première et la plus grande firme de solutions de gestion des talents spécialisées au monde, qui met en relation des chercheurs d’emploi hautement qualifiés avec des opportunités au sein de grandes entreprises. Nous offrons…

Expected salary

Location

Toronto, ON

Job date

Mon, 12 May 2025 07:09:28 GMT

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