Executive Assistant

Job title:

Executive Assistant

Company

Chad Management Group

Job description

Executive Assistant

Toronto ON

Our Client is a leading Real Estate Developer in Toronto. We are conducting a search for an Executive Assistant to join this dynamic team.

• Supporting the President ; the Executive Assistant task may vary from reaching out to existing and potential clients from the contact list, to managing calendar, Banking, Financial reporting to the accountant, Travel planning, Expense management

and a range of other related administrative tasks depending on current needs.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, and will be able to work independently with little or no supervision. This individual must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small business with diverse programs.

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

Responsibilities include (but not limited to):

• Update and maintain President’s Calendar: update calendar, organize a brief background/bio for existing meetings, follow up and prepare next steps for past meetings
• Support President’s business activities by proactively contacting existing and new contacts, via telephone and email, for intro and scheduling meetings
• Prepare presentation documents and research including client program mapping
• Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
• Update, co-ordinate and maintain company website as required
• Maintain equipment inventory by identifying staff needs and assigning accordingly
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Qualifications:

Previous experience in an Executive Assistant in Real Estate Development

• Familiar with Microsoft applications including but not limited to Word, Outlook, and Excel, and ability to trouble shoot through other hardware/software as needed
• Superior communication skills, both written and oral, with the ability to liaise with all levels of an organization and to use strong network skills to achieve results and obtain information required.
• Support experience in a professional services, sales or marketing environment is an asset
• Experience successfully creating and/or modifying processes
• Highly resourceful, proactive and forward thinking
• Excellent detail orientation
• Strong self-starter, able to effectively prioritize key tasks and deliverables with limited day-to-day direction.
• Ability to maintain a high level of confidence and discretion

Expected salary

Location

Toronto, ON

Job date

Thu, 15 Feb 2024 07:13:56 GMT

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