CIBC
Job title:
Executive Assistant, Investment Banking
Company
CIBC
Job description
We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.
At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.
To learn more about CIBC, please visit
What you’ll be doing
The goal of CIBC’s Capital Markets business is to be the premier client-focused wholesale bank based in Canada. To deliver on this, the Capital Markets arm of CIBC provides a wide range of credit, Capital Markets, investment banking, merchant banking and research products and services to government, institutional, corporate and retail clients in Canada and in key markets around the world. The Executive Assistant is accountable for providing secretarial/operational and administrative support for one or more Executive level managers within a medium to large size business group on activities that generally span up to a one-month timeframe. The role monitors and ensures that all established administrative and operational processes and control standards are followed, contributing to the effective and efficient operation of the business group.
At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1-4 days per week on-site, while other days will be remote.
How you’ll succeed
Professional Support Accountabilities – Develops organization centric materials such as communications, correspondence, and presentations, and acts as a communication channel to facilitate timely and effective communications. Responds to related inquiries on the department’s behalf, or escalates issues for resolution as appropriate. Oversees the establishment and maintenance of organized and confidential electronic filing systems to ensure that business and operational reports, forms, and other business documentation are available.
Coordination – with Corporate Real Estate for all premises related matters such as office moves, and project manages the local coordination of premises and building related matters including relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Calendar Management & Event Management – Manages the Executive’s calendar of ‘scheduled appointments’, or upcoming events and matters requiring immediate attention. Also, acts as central point of resolution for conference/meeting rooms regarding policy and process, resource allocation, and related issues. Oversees the administration of a timekeeping system in adherence with reporting guidelines and processes. Leads in the planning, and oversees the coordination and implementation of department events and liaises with CIBC’s Events Team on client events, where necessary. Ensures that each employee has the tools necessary to do their job effectively. Project manages various initiatives such as business process improvement initiatives, event planning, and office relocations while engaging staff both within the team and across impacted business units, to achieve the desired business outcomes.
Financial Analysis and Support Accountabilities – Manages the expenses of the team, ensuring compliance with policy. Performs financial analysis of billing and costing to support the developing and recommending of alternatives, in support of business decision making. Supports the budget planning and monitoring process by collecting and aggregating, analyzing, and reporting. Identifies, develops, recommends and implements cost saving opportunities whenever possible for the benefit of the group and for the department as a whole. Seeks approval for recommendations according to organizational or local policy. Performs some financial analysis of billing and costing, and to support developing of alternatives to support business decision-making. Ensures the existence of an efficient process flow for invoice processing, in adherence with division processes and processing guidelines, and vendor agreements.
Generating Reports – Oversees the production of monthly/quarterly reports for budget/expense control and budget forecast/variance analysis in support of maintaining expenses within budget. Monitors and analyzes project expenses to ensure they are within budget.
Human Resources Administration Accountabilities – Oversees the centralized tracking and record maintenance of staff vacations and absences, in accordance with divisional guidelines, to ensure consistency in entitlement and to determine staff availability. Participates in resolution of issues when they are escalated.
Staff Training Coordination – Coordinates the process by which staff training requirements are scheduled, and for which monthly/quarterly reports are produced, while monitoring that funds are allocated within budget and available to support training requests. Ensures adequate support for recognition programs and processes, in support of recognizing staff contributions.
Who you are
You have proficient knowledge and understanding of the financial and/or investment banking environment and possess an excellent relationship-building, communication, decision making, negotiating and influencing skills.
You possess post-secondary education in a related field. Other professional related training to keep skills current with office productivity software and to develop leadership capability.
You have seasoned knowledge of bank financial processing standards, and key business processes, and excellent working knowledge of financial analysis methodologies, accounting principles, project management methodologies, and human resources policy and practice. Seasoned broad business knowledge and specific understanding of the organizational unit, its functions and products and customer groups.
You have the ability to work with limited direction and ambiguity to make decisions within scope of accountability.
You create professional reports with accuracy and efficiency. You have the ability to organize business information and develop it into cohesive, professional reports and presentations, with little guidance, and the ability to recognize and respond to business related issues within the scope of the material.
You are extremely detail oriented, very well organized and can manage your time and stress effectively, while being able to multi-task to accomplish a wide variety of tasks, and conflicting priorities.
You are very professional. You have the ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships.
You have solid project coordination skills to lead a variety of initiatives. Seasoned ability at secretarial and administrative tasks for purposes of teaching/coaching staff.
You have expert level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Visio; Lotus; web browsers).
You are a strong communicator. Seasoned communication skills, both written and verbal.
You manage confidential materials in an appropriate manner.
You are flexible and has the ability to demonstrate personable and professional sound work ethic.
Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability.
What CIBC Offers
At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.
We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
*Subject to plan and program terms and conditions
What you need to know
CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
Job Location Toronto-161 Bay St., 6th
Employment Type Regular
Weekly Hours 37.5
Skills Advisory Services, Analytical Thinking, Business Finance, Client Relationship Management, Financial Markets Analysis, Financial Modeling, Investment Banking, Researching
Expected salary
Location
Toronto, ON
Job date
Sun, 10 Mar 2024 03:04:06 GMT
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