Executive Assistant, Product

Job title:

Executive Assistant, Product

Company

World Vision International

Job description

Executive Assistant, ProductMississauga, ON, Canada ● Virtual Req #1080Sunday, July 28, 2024Are you looking for more than a job? At World Vision Canada we offer challenging careers that change the lives of children all over the world and it will change yours too. Come and be part of a team of 400 Canadians with a vision for the world: Life in all its fullness for every child.You will experience Christian faith in action helping to make real and lasting change in the lives of the world’s most vulnerable children. Join the World Vision Canada team and be part of a powerful and effective force for good:For Children. For Change. For Life.Position: Executive Assistant, ProductReports to: VP, ProductPosition Term: Permanent, Full-timePrimary Location: Mississauga, Ontario, Canada
Workplace Type: HybridJob Purpose:The Executive Assistant to the Vice President, Product works to providing strategic administrative support to the VP-Product. The role includes managing incoming and outgoing mail and calendaring for the VP-Product, providing support for meetings of the VP-Product, business administration support, budget management and other tasks as needed. The EA will assist with research and presentations, travel arrangements for the VP-Product, and support for events.The EA represents the VP-Product with diplomacy, discretion, integrity and wisdom, acts with professionalism, accuracy, speed, flexibility, and confidentiality, and is able to juggle multiple priorities. The individual demonstrates World Vision Canada’s Christian ethos through personal and professional attitudes and practices. The role works in partnership with key stakeholders within WVC and in the WV global partnership.Duties and responsibilities

• Develop an understanding of the VP-Product short- and long-term strategic priorities
• Process the VP-Product email as needed; organize, sort and track follow-up items. Draft routine correspondence, while expediting urgent, confidential, and important correspondence to appropriate staff as needed. Draft announcements and reports, prepare documents and agendas.
• Provide logistical support for meetings for VP-Product, including preparing materials, sourcing meeting locations, coordinating food needs, as required.
• Manage the VP-Product calendars and prepare daily folder, as needed, with supporting documents for upcoming meetings.
• Book meetings and webex calls; and make reservations.
• Provide administrative support on special projects such as Peer Reviews, standards guidelines, and in providing organizational and logistical support for hosting international delegations from other World Vision office
• Provide budget and finance support: this includes support to VP-Product as they prepare budgets. Monitor expenses and status reports according to budget approvals throughout the fiscal year.
• Support the VP-Product by reconciling their purchase cards, handling expense reports, handling honorariums, pre-approvals, settlement advices, purchase orders, and handling cash advances for VP-Product. Coordinate all travel arrangements for VP-Product, including flights, travel visas, advances, and expenses.
• Support in the preparation of presentations, as needed.
• Provide support for town halls or chapels for VP-Product. This may include research, creating power points, logistical support, sourcing materials.
• Order supplies, books, subscriptions for VP-Product.

Qualifications:

• University degree or College diploma with an administrative focus
• 5+ years of senior administrative experience with demonstrated organizational, project planning, interpersonal, financial and communication skills
• Ability to manage multiple projects simultaneously, to solve complex problems, to adapt to changing priorities and focus areas, and will be a collaborative team player.
• An understanding of the non-profit and NGO sector is an asset.
• Previous experience with a high degree of confidentiality, diplomacy, grace and judgment; strategic thinking, initiative and proactivity; independent thinking; accuracy; and strong communication skills, both written and verbal

Why Consider Us?

• World Vision Canada has consistently been awarded Canada and GTA top employer awards.
• We are Canada’s largest development, relief, and advocacy non-profit organization.
• We embody an Agile mindset here.
• We offer competitive pay and benefits. Our comprehensive health benefits start at day 1 which includes a Health Spending Account.
• We match pension contributions up to 6% and provide a top-up for pregnancy & parental leaves.
• We offer extra time off for restoration by closing for an additional day on long weekends, 6 times a year.
• We provide up to six weeks’ vacation, plus paid sick days, personal days & wellness days.
• We offer a family-friendly, caring, and flexible work environment.

#LI-RemoteWe bring life-saving support in times of disaster. We help poor communities to take charge of their futures. We provide small loans and training that boost family livelihoods. We work with policy makers to change the way the world is run. Our Christian faith teaches us that every child, regardless of gender, faith or race, is a precious gift to the entire world – and that their wellbeing concerns us all. We shall never rest while children suffer in situations that can be changed.Our Core Values: We are committed to the Poor. We are Christian. We are Stewards. We value People. We are Partners. We are Responsive.Qualified candidates must be able to demonstrate a commitment to the core values and mission of the World Vision partnership.World Vision Canada takes our Safeguarding responsibilities seriously and we provide an environment that is safe for our child and adult beneficiaries. We have strong recruitment procedures to make sure the safest and most suitable people work with the children in our programs. We provide our staff and volunteers with ongoing supervision, support and training in their work with child and adult beneficiaries.World Vision Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.Thank you for your interest; however only those applicants selected for an interview will be contacted.

Expected salary

Location

Mississauga, ON

Job date

Tue, 30 Jul 2024 04:16:22 GMT

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