Executive Assistant to the Country Director

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Description

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• Advise and support to the CD on leadership communication and management of the CD SharePoint site.
• Prepare presentations and collect talking points in corporation with colleagues in the organization and in coordination with the Advoacy Coordinator, supporting the CD in advocacy.
• Prepare meetings of the Senior Management Team, including agendas, presentations, decision-making documents, minutes, follow-up on action points, and document and communicate decisions.
• Elaborate agendas for the biweekly Kyiv staff meeting and coordinate input for the presentations at the meetings.
• Support with the preparation of the annual Periodic Review.
• Support the CD with travel arrangements and related documentation.
• Interpret from English into Ukrainian and ice versa for the Country Director during official meetings.
• Translate key e-mails from the Country Director to DRC staff into Ukrainian.

• To be successful in this role we expect you to have at least 2 years experience (including internships) in working in an (I)NGO or international company.
• We do not expect previous experience as an executive assistant but require the candidate to be eager to learn quickly and find “outside the box solutions.” 

• A relevant degree. Preferably you have a university degree, but it is not an absolute requirement.  
• Experience from working in a large, global organisation or company (2 years).
• Expertise in working with leadership communication, leadership presentations and speech writing preferred.
• Very strong writing skills in English and Ukrainian.
• Excellent analytical and organisational skills, and an ability to maintain overview.
• Strong interpersonal skills and a proactive, service-minded and flexible attitude.
• Advanced IT and technical know-how in Office 365 and other platforms of communication.
• Experience with intranet (preferable Microsoft SharePoint) (1+ years).
• Willingness to travel extensively all over Ukraine.

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