Executive Assistant to VP

Job title:

Executive Assistant to VP

Company

Royal Bank of Canada

Job description

Job Summary The Executive Assistant will play a critical role by providing direct support to 2 Vice Presidents within GRM.The ideal candidate will demonstrate strong technical and operational skills/knowledge and overall flexibility/resourcefulness to best support the Vice-Presidents and overall team with administrative support, key management routines, team deliverables, and a wide variety of support functions/activities.Job DescriptionWhat is the opportunity?The Executive Assistant will play a critical role by providing direct support to 2 Vice Presidents within GRM.The ideal candidate will demonstrate strong technical and operational skills/knowledge and overall flexibility/resourcefulness to best support the Vice-Presidents and overall team with administrative support, key management routines, team deliverables, and a wide variety of support functions/activities.What will you do?

• Provide proactive daily support to the VPs, through actively managing calendars, scheduling meetings, collecting information and preparing materials in advance of meetings while maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
• Provide lead support in the planning and development of internal and external meetings/Town Halls/conferences/events, and key initiatives such as roundtable sessions and monthly/weekly team meetings.
• Coordinate all aspects of logistical organization of events, develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
• Use problem-solving skills to assist as the primary liaison for senior leadership, with senior internal and external stakeholders.
• Proactively manage travel arrangements/itinerary for senior leadership, and teams, ensuring seamless travel and efficient use of budgeting and resources.
• Provide operational support to the team which may include but is not limited to coordinating new hires, maintaining organization structure, support initiatives around improving employee experiences such as participating in various employee care committees, support annual FTE process, managing technical and equipment needs and raising issues to HR while ensuring adherence to IT and team policies.

What do you need to succeed?Must-have:

• 3+ years of Executive or Administrative support experience supporting multiple senior leaders.
• Superior organizational skills, specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.
• Sound judgement in decision making, strong problem-solving and analytical skills, resourceful in working with others and representing the office of senior executives.
• Anticipate the needs of the VPs and flag questions or opportunities before issues arise.
• Demonstrate initiative, a positive and helpful attitude when dealing with others in a professional manner.
• High proficiency in MS Office (Word, PowerPoint, Excel, Outlook), navigational skills (intranet, internet) and research skills.

What’s in it for you?We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

• Opportunity to be a valuable member of a critical team.
• Significant exposure to stakeholders across multiple businesses.
• A collaborative culture that recognizes innovative business ideas.

Job Skills Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job DetailsAddress: RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTOCity: TORONTOCountry: CanadaWork hours/week: 37.5Employment Type: Full timePlatform: GROUP RISK MANAGEMENTJob Type: RegularPay Type: SalariedPosted Date: 2024-07-24Application Deadline: 2024-08-03Inclusion and Equal Opportunity EmploymentAt RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at .

Expected salary

Location

Toronto, ON

Job date

Fri, 26 Jul 2024 07:08:36 GMT

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